Free SharePoint Migration Tool from Microsoft step by step migration from SharePoint 2016 on premise to SharePoint Online

Sharepoint on premise to online migration tool free
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As we all know Microsoft is heavily investing in cloud and encouraging an organization to adopt Office 365 and use SharePoint online. Here is a good news for enterprises who are planning to migrate from SharePoint on-premise versions to SharePoint online. Microsoft comes up with a new free “SharePoint Migration tool“. Not only from on-premise to online but also this tool will help to migrate from File Share to SharePoint online or One drive and from CSV file option for bulk migration. I have also created a video tutorial on the SharePoint Migration Tool.

Key Features of SharePoint Migration Tool:

  • SharePoint Migration tool has a very user-friendly simple user interface.
  • It supports migration from the Share folder, SharePoint on-premise and CSV file for batch migration. Read: Migrate files or documents from File Shares to SharePoint Online document library Using FREE Microsoft SharePoint Migration Tool
  • SharePoint Migration tool helps to migrate files from SharePoint on-premises document libraries or your on-premises file shares and easily move them to either SharePoint or OneDrive in Office 365.
  • Support smallest migrations to large scale migration also.
  • Provide a handy report for existing and completed migrations and task reports to help identify and resolve issues that may have occurred during the migration process.

Check Points before Migration (Run SharePoint Migration Assessment Tool (SMAT)):

Microsoft also comes up with a simple command line tool known as “SharePoint Migration Assessment Tool (SMAT)” that will scan the contents of your SharePoint farm to help identify any issues with data you plan to migrate to SharePoint Online. The tool will run in the background and it will not impact any production environment also.



The tool requires one to two days to complete a scan of your environment. During this time, the tool will report progress in the console window. After the scan is complete, you can find output files in the Logs directory.

Download SharePoint Migration Assessment Tool (SMAT).

Download and Install SharePoint Migration Tool:

You can download the tool from below URL:

Download free SharePoint Migration Tool from Microsoft

SharePoint Migration Tool
SharePoint Migration Tool

Once you download double click on the Manifest file to install it, you can see the installation progress.

SharePoint Migration Tool from Microsoft
SharePoint Migration Tool from Microsoft

Once it successfully installed, it will open like this.

Free SharePoint Migration Tool from Microsoft
Free SharePoint Migration Tool from Microsoft

Before proceeding further make sure you will have an Office 365 credentials ready with you. Because the tool will prompt for your Office 365 username and password.

SharePoint On-Premise (2016) to SharePoint Online Migration using SharePoint Migration Tool:

If you are selecting the SharePoint on-premises option, you will be asked to enter the name of the SharePoint Server site where your files are located and prompted for your credentials for that site. You will choose what document library you wish to migrate.

Microsoft is saying the tool supported for SharePoint 2013 on-premise version, but I have tried migrating from SharePoint 2016 on-premise version and it worked (have just migrated few documents).

Here I have a SharePoint 2016 on-premise document library which has few documents like below:

step by step SharePoint Migration Tool from Microsoft
step by step SharePoint Migration Tool from Microsoft

We will try to migrate those documents to a SharePoint online document library by using the Microsoft Free Migration Tool.

Once you will open the tool click on Next where it will ask you to Sign in to your O365 Account. Then click on SIgn in.

migrate from SharePoint 2016 to SharePoint online
migrate from SharePoint 2016 to SharePoint online

Then it will show the “Where is your data?” dialog box. select SharePointt on-premises.

migrate from SharePoint 2013 to SharePoint online
migrate from SharePoint 2013 to SharePoint online

In the next screen, it will ask What site do you want to migrate? Here it will show the SharePoint 2013 site URL, but I have given a SharePoint 2016 site URL and it worked.

migrate files Free SharePoint Migration Tool from Microsoft
migrate files Free SharePoint Migration Tool from Microsoft

Then it will ask you to provide the credentials to connect to the SharePoint on-premise site. I have provided my windows credentials here.

migrate data from sharepoint on-premise to sharepoint online
migrate data from sharepoint on-premise to sharepoint online

Once you click on Sign in, it will ask you to choose the on-premise document library and to provide the SharePoint online site URL. Once you will provide the online site URL, it will populate all the lists and document libraries like below:

free sharepont migration tool
free sharepont migration tool

After selection of the destination document library, click on Add. It will add the task like below.


step by step migrate sharepoint on-premise to sharepoint online
step by step migrate sharepoint on-premise to sharepoint online

Now click on the Migrate button.

Then it will show the Migration Status like below, it will check the environment like below:

SharePoint Migration Tool from Microsoft tutorial
SharePoint Migration Tool from Microsoft tutorial

Then it will start the migration, you can see it is showing 3 files out of 4 migrated like below:

SharePoint Migration Tool from Microsoft demo
SharePoint Migration Tool from Microsoft demo

Once the migration is complete it will show the Migration complete message like below:

download SharePoint Migration Tool from Microsoft
download SharePoint Migration Tool from Microsoft

You can also click to see the Report which will open the files like below:

Sharepoint on premise to online migration tool free
Sharepoint on-premise to online migration tool free

Now you can open the SharePoint online destination document library, you can see the documents successfully migrated to there like below:

SharePoint 2013 to SharePoint online migration
SharePoint 2013 to SharePoint online migration

Read few SharePoint Migration Tutorials:

Conclusion:

This SharePoint migration tutorial, I explained about the new free migration tool from Microsoft known as “SharePoint Migration Tool”. What are the features of SharePoint Migration tool? How we can download and install the SharePoint Migration tool.


Finally, I also showed you how we can migrate documents from SharePoint 2016 to SharePoint Online document library using SharePoint Migration Tool?


You May Also like the Following SharePoint Online Tutorials:

About Bijay Kumar

I am Bijay from Odisha, India. Currently working in my own venture TSInfo Technologies in Bangalore, India. I am Microsoft Office Servers and Services (SharePoint) MVP (5 times). I works in SharePoint 2016/2013/2010, SharePoint Online Office 365 etc. Check out My MVP Profile.. I also run popular SharePoint web site SharePointSky.com

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