When using Power Automate, you can easily set up a flow to send an email whenever something happens in your SharePoint list. For example, if an item gets deleted from the list, you might want to get an email notification about it.
In this tutorial, I will tell you how to send an email when an Item is deleted from the SharePoint list using Power Automate.
Power Automate Send an Email When an Item is Deleted from the SharePoint List
You have a SharePoint list called Event Calendar, where you store event details such as event name, event date, and Organizer. Sometimes, events may need to be deleted from the list. When an event is deleted, you want to automatically send an email notification so they know about the change.
- Event Name (Single line of text): The event’s name.
- Event Date (Date and Time): The date of the event.
- Organizer (Person or Group): The name of the person organizing the event.
Now follow the below steps:
1. Create an Automated Cloud Flow using the SharePoint connector’s ‘When an item is deleted‘ trigger. Select the SharePoint site where your ‘Event Calendar’ list is located, and choose the ‘Event Calendar’ list.
2. Add the Send an email (V2) action to notify and provide below parameters:
- To: Enter the recipient email.
- Subject: Use something like “An Event Has Been Deleted by [Person Name]”.
- Body: Include dynamic content to specify the details of the deleted item.
Dear Team,
An item (@{triggerOutputs()?['body/ID']}) is delayed by @{triggerOutputs()?['body/DeletedByUserName']} at @{formatDateTime(triggerOutputs()?['body/TimeDeleted'],'dd/MM/yyyy hh:mm tt')}
Regards,
Power Automate
Save and Test the flow manually, then go to the sharepoint list and delete an item.
After the flow runs successfully, the organizer and the recipient will receive an email notification.
If you want to retrieve information, it’s not possible because when an item is deleted from a SharePoint list, Power Automate cannot directly retrieve the deleted item’s information. SharePoint does not store deleted items the same way it stores active ones. However, you can work around this limitation by capturing the item’s details before it is deleted.
Conclusion
This tutorial covered setting up a Power Automate flow that sends an email notification whenever an item is deleted from your SharePoint Event Calendar list. We created a flow triggered by the deletion of an item, used dynamic content to capture details like the deletion time and the person who deleted the item, and then configured an email to be sent to the recipient with these details.
You may also like the following Power Automate tutorials:
- Restore Deleted Flow in Power Automate
- Add Condition Based On Form Response Using Power Automate
- Delete File From SharePoint Using Power Automate
- Delete All Items in the SharePoint List Using Power Automate
- Two Various Ways to Delete All Rows in Excel Using Power Automate
After working for more than 18 years in Microsoft technologies like SharePoint, Microsoft 365, and Power Platform (Power Apps, Power Automate, and Power BI), I thought will share my SharePoint expertise knowledge with the world. Our audiences are from the United States, Canada, the United Kingdom, Australia, New Zealand, etc. For my expertise knowledge and SharePoint tutorials, Microsoft has been awarded a Microsoft SharePoint MVP (12 times). I have also worked in companies like HP, TCS, KPIT, etc.
