Power Automate Switch Case [How to Use]

Do you want to know about the switch in Power Automate? In this Power Automate tutorial, I will explain how to use the Power Automate switch case with examples.

Then, I will show you an example of a Power Automate Switch case with multiple values.

Table of Contents

Power Automate switch case

Power Automate Switch control allows executing a specific branch of flow action depending on the switch input value passed.

Power Automate switch action finds a match for the switch input value and implements the following switch cases.

Switch Case	Statement	Flow Execution	Conclusion
Case 1	Matches	Yes	Case 2 & Case 3 & Default case not executed.
Case 2	Matches	Yes	Case 1 & Case 3 & Default case not executed.
Case 3	Matches	Yes	Case 1& Case 2 & Default case not executed.

Similarly, it continues to check for other cases. But, if none of the cases matches, it will execute the default case. I hope you got it now about the switch in Power Automate.

When to use Power Automate Switch Action?

Generally, the Power Automate switch action is used to handle multiple conditions to execute the different flow actions. It will be a little bit confusing to use nested condition statements.

A Condition control can add only ten rows under that; instead, one can use Switch case action to handle multiple conditions to run the flow more efficiently. Power Automate Switch action adds parallel switch cases for each value.

How to use Power Automate Switch Case

Here, I will discuss an example of using the Power Automate Switch case with multiple switch input values.

Dive in to know more!

Here, I have created a SharePoint list named ‘Task Details‘ with a few columns, as shown below:

Column Name	Data Type
Task Title [Title Column]	Single line of Text
Task Description	Multi lines of Text
Assigned To	Person or Group column
Task Priority	Choice column – Low, Medium, High & No Priority
Task Start Date	Date and Time column
Task Deadline	Calculated column
Task End Date	Date and Time column
Manager	Person or Group column

I have created a Task Deadline [Calculated column] based on the below formula:

Task Deadline = [Task End Date]-2

Example:

I will impose switch input on the SharePoint list column Task Priority Value.

Based on the Task Priority value, the Power Automate switch cases will execute as provided in the table below.

Switch Case	Operator	Task Priority	Flow Execution	Conclusion
Case 1	is equal to	Low	Yes	Case 2 & Case 3 & Default case not executed.
Case 2	is equal to	Medium	Yes	Case 1 & Case 3 & Default case not executed.
Case 3	is equal to	High	Yes	Case 1 & Case 2 & Default case not executed.
Default Case	–	Other values	Yes	Case 1 & Case 2 & Case 3 not executed.

Follow the below steps to create a Power Automate flow:

1. Open the Power Automate Home page and click + Create, -> select Automated cloud flow. Give flow name, and select trigger when an item is created or modified-> Tap Create.

Inside the trigger, select Site Address and List Name.

2. Add a Switch control flow action. Provide the below parameter:

On: Take Task Priority Value from the dynamic content.

By default, it displays with Add Case icon and Default section.

Case 1: [Task Priority Value = Low]

Let’s see the first switch case.

Click on + Add case to add the first switch case. Enter the value Low manually inside the parameter.

Condition:

If the Task Priority Value = Low -> Post a message to the Assigned to user directly about the details of a task.

3. Add a Post message in a chat or channel flow action. Set the required fields:

Post as: Select Flow bot from the drop-down.
Post In: Choose Chat with Flow bot from the drop-down.
Recipient: Take Assigned To from dynamic content.
Message: Enter the message.

After that, click on +Add case to add the second switch case.

Case 2: [Task Priority Value = Medium]

Take the Switch Input value equals Medium manually.

Condition:

If the Task Priority Value = Medium -> It will check if Task EndDate is less than 10 days -> Send a reminder email about the Task end date to the Assigned person.

power automate switch case multiple values

4. Under Case 2, take Condition control flow action, to include the below condition.

Choose Value	Operator	Value
End Date	is less than	addDays(utcNow(),10)

5. Next, add Send an email(V2) flow action under True Condition. Configure the details:

To: Take Assigned To from the dynamic content
Subject: Write a subject line
Body: Enter a detailed description of the mail

Case 3: [Task Priority Value = High]

Enter switch input value equals High manually.

6. Add Create a Teams Meeting with required details as shown below:

Subject: Take Title from the dynamic content.
Message: Select Task Description from dynamic content.
Time Zone: Choose the local time zone from the drop-down.
Start Time: Take Task Deadline from the drop-down.
End Time: Add the below given expression that adds one hour to the Task Deadline.
Calendar Id: Select Calendar from the drop-down.
Required Attendees: Add Assigned To email from dynamic content.
Optional Attendees: Add Manager Email from dynamic content.