Working with Microsoft Flow in SharePoint Online Office 365 and Demo on Send a customized email when a new SharePoint list item is added

Working with Microsoft Flow in SharePoint Online Office 365 and Demo on Send a customized email when a new SharePoint list item is added

Here we will discuss how we can work with Microsoft Flow in SharePoint Online Office 365. Here we see how we can use Send a customized email when a new SharePoint list item is added.

I have a SharePoint Online site, where I have a list name as “MyFlowTestList”. In this list, we are going to add a Flow to it. Follow below step to do this.

Also, you can read:
Microsoft Flow Tutorials and Save my email attachments to a SharePoint document library Flow Sample

Microsoft Flow Send approval email when a new item is added demo

Open the SharePoint Online site and then open the particular list. Then click on Flow -> Create a flow.

Microsoft Flow in SharePoint Online Office 365
Microsoft Flow in SharePoint Online Office 365

Then it will display the available templates from where we can choose and use.

Microsoft Flow demo in SharePoint Online Office 365
Microsoft Flow demo in SharePoint Online Office 365

From the list choose to Send a customized email when a new SharePoint list item is added like below:

Send a customized email when a new SharePoint list item is added
Send a customized email when a new SharePoint list item is added

Then it will show you the below page, where click on Use this template button.

Microsoft flow Send a customized email when a new SharePoint list item is added
Microsoft flow Send a customized email when a new SharePoint list item is added

Then sign in to give necessary permissions like below and then click on Continue like below:

Microsoft flow Send a customized email when a new SharePoint list item is added
Microsoft flow Send a customized email when a new SharePoint list item is added

Then the flow will look like below:

Microsoft flow Send a customized email when a new SharePoint list item is added
Microsoft flow Send a customized email when a new SharePoint list item is added

Here we will modify the Send email action. By default it looks like below:

I have modified something in the Send Email action and it looks like below. You can always modify according to your requirement. You can click on Add Dynamic Content to display additional things.

Working with Microsoft Flow in SharePoint Online Office 365 and Demo on Send a customized email when a new SharePoint list item is added
Working with Microsoft Flow in SharePoint Online Office 365 and Demo on Send a customized email when a new SharePoint list item is added

Then click on Create Flow button like below to create the flow.

Microsoft flow Send a customized email when a new SharePoint list item is added
Microsoft flow Send a customized email when a new SharePoint list item is added

Click on Done which will show the successful message that the flow is running.

Microsoft Flow in SharePoint Online Office 365
Microsoft Flow in SharePoint Online Office 365

Now go back to the list and add one item to the list by clicking on the + New button.


Then you will receive an email like below:

Microsoft Flow in SharePoint Online Office 365
Microsoft Flow in SharePoint Online Office 365

Hope this will be helpful.


You May Also like the Following SharePoint Online Tutorials:

About Bijay Kumar

I am Bijay from Odisha, India. Currently working in my own venture TSInfo Technologies in Bangalore, India. I am Microsoft Office Servers and Services (SharePoint) MVP (5 times). I works in SharePoint 2016/2013/2010, SharePoint Online Office 365 etc. Check out My MVP Profile.. I also run popular SharePoint web site SharePointSky.com

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