Microsoft Flow Examples: Send a customized email when a new SharePoint list item is added

This Microsoft Flow tutorial explained how to send a customized email when a new SharePoint list item is added in SharePoint Online Office 365. Whenever a user added an item to SharePoint list, Microsoft Flow will send a customized email to the user who created the item.

I have a SharePoint Online site, where I have a list name as “MyFlowTestList“. In this list, we are going to add a Microsoft Flow to it.

If you are new to Microsoft Flow, read How to Start with Microsoft Flow Step by Step Tutorial with Examples.

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Here we will see how we can create a flow from a SharePoint Online list in Office 365. Here you have to make sure, you are using the modern list or libraries. If you are new to SharePoint Online modern experience, check out below tutorials:

Open the SharePoint Online modern site and then open the particular list. Then click on Flow -> Create a flow.

microsoft flow

Microsoft Flow in SharePoint Online Office 365

Then it will display the available flow templates from where we can choose and use.

microsoft flow templates

microsoft flow templates

From the list of Microsoft flow templates, choose to Send a customized email when a new SharePoint list item is added like below:

Send a customized email when a new SharePoint list item is added

Send a customized email when a new SharePoint list item is added

Then it will show you the below page, where click on Use this template button.

Microsoft flow Send a customized email when a new SharePoint list item is added

Microsoft flow Send a customized email when a new SharePoint list item is added

Then sign in to give necessary permissions like below and then click on Continue like below:

Microsoft flow Send a customized email when a new SharePoint list item is added

Microsoft flow Send a customized email when a new SharePoint list item is added

Then Microsoft flow will look like below:


microsoft flow tutorial

Microsoft flow Send a customized email when a new SharePoint list item is added

Here we will modify the Send email action. By default it looks like below:

I have modified something in the Send Email action and it looks like below. You can always modify according to your requirement. You can click on Add Dynamic Content to display additional things.

microsoft flow tutorial

Send a customized email when a new SharePoint list item is added

Then click on Create Flow button like below to create the flow.

Microsoft flow Send a customized email when a new SharePoint list item is added

Microsoft flow Send a customized email when a new SharePoint list item is added

Click on Done which will show the successful message that the flow is running.

microsoft flow examples

microsoft flow examples

Now go back to the SharePoint Online list and add one item to the list by clicking on the + New button.

Then you will receive an email like below:

Send a customized email microsoft flow

Send a customized email microsoft flow

You may like following Microsoft Flow tutorials:

Hope this Microsoft flow tutorial explains how to use Send a customized email when a new SharePoint list item is added Microsoft Flow template. When a user added an item to SharePoint Online list, the user will receive a customized email.

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Bijay Kumar

I am Bijay from Odisha, India. Currently working in my own venture TSInfo Technologies in Bangalore, India. I am Microsoft Office Servers and Services (SharePoint) MVP (5 times). I works in SharePoint 2016/2013/2010, SharePoint Online Office 365 etc. Check out My MVP Profile.. I also run popular SharePoint web site SharePointSky.com

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