If you are a beginner in Power Automate and want to learn how to create flows that work automatically based on specific events or conditions, you should explore Automated Cloud Flows.
In this tutorial, we will learn about Power Automate Cloud Flow and how to create an automated cloud flow in Power Automate.
What is Automated Cloud Flow in Power Automate?
An Automated Cloud Flow in Power Automate is a type of flow that triggers based on specific events. It allows users to automate repetitive tasks and processes. These flows can run automatically when conditions are met, such as item is created, receiving an email, updating a record, or uploading a file.
Example:
If you want to create a flow that runs every time a user adds a new item to a SharePoint list, you need to create an Automated Flow with the “when an item is created” trigger and specify that SharePoint list.
Create an Automated Cloud Flow in Power Automate
I want to create a flow that triggers when a new item is created in a SharePoint list (Project Tasks) that includes columns like Task, Priority, Due Date, and Assigned To.
This flow will send an email to the person specified in the “Assigned To” column, notifying them that they have been assigned a new task.
Follow the below steps:
1. Go to the Power Automate site, click Create, and select Automated cloud flow.
2. Then, a pop-up titled ‘Build an automated cloud flow‘ opens. Here, give your flow a name and choose its trigger. In our case, it’s ‘When an item is created‘ in SharePoint. Click Create.
3. Now, click on the ‘When an item is created‘ option on the left side. Under Parameters, choose your Site Address and List Name.
4. Next, click the + icon to add an action. In the search box, type the action name (in our case, ‘ send an email‘) and select the ‘Send an email (V2)‘ flow action from the Outlook connector.
5. Here you will see three options:
- To – Provide the email address to whom an email should be sent. We can provide the email address manually or using dynamic content.
- Subject – Add the Title of your email.
- Body – Add the message you want to send in the body! In this section, you can insert the link, change the font size, and make the text bold, italic, or underlined. You can format your mail as you want or can add dynamic content.
6. Then save the flow by clicking the Save button.
7. When a new task is added to the SharePoint list. Check the screenshot below.
8. Then, it will email the assigned person about the new task that was assigned.
This way, you can create an automated cloud flow in Power Automate.
I hope you followed all the steps to create an Automated Cloud Flow in Power Automate.
Also, you may like some more Power Automate articles:
- Power Automate Wait for Timer
- Create an Instant Cloud Flow in Power Automate
- Convert PDF to Base64 Using Power Automate
- Power Automate Switch Case
- Send Birthday Emails from Excel using Power Automate
After working for more than 18 years in Microsoft technologies like SharePoint, Microsoft 365, and Power Platform (Power Apps, Power Automate, and Power BI), I thought will share my SharePoint expertise knowledge with the world. Our audiences are from the United States, Canada, the United Kingdom, Australia, New Zealand, etc. For my expertise knowledge and SharePoint tutorials, Microsoft has been awarded a Microsoft SharePoint MVP (12 times). I have also worked in companies like HP, TCS, KPIT, etc.
