Your changes could not be saved because this SharePoint web site has exceeded the storage quota limit

Your changes could not be saved because this SharePoint Web site has exceeded the storage quota limit. You must save your work to another location. Contact your administrator to change the quota limits for the Web site.

Sometimes you will get the above error in SharePoint. In this post, we will discuss how to resolve the issue. Sometimes you will get the error while creating a list or document library or sometimes you will get the error while saving List as a template.

sharepoint this site has exceeded its maximum file storage limit
quota for this site has been exceeded. changes to your data cannot be saved.

This error occurs if the Web site has exceeded the storage quota limit. A quota specifies the storage limits so that it defines the maximum amount of data that can be stored in a site collection.

You can increase the quota limit from SharePoint Central Administration. There are different ways we can do it:

One way:

Open SharePoint Central Administration, then from the Application Management Page section go to the SharePoint Site Management section, and there click on Quota Templates.

Another way:

Also, you can change by using the TSADM command. Below is the full command:

stsadm -o setproperty -propertyname max-template-document-size -propertyvalue 524288000

This way we can fix the error Your changes could not be saved because this sharepoint website has exceeded the storage quota limit error in SharePoint. And, it will fix the error, sharepoint this site has exceeded its maximum file storage limit.

Configure quota template in SharePoint server 2019

Let us see, how to configure quota template in SharePoint server 2019.

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The quota for a SharePoint site collection defines how much data a site collection can contain.

When you configure the quota template for a SharePoint site collection, then it will be the sum of the content sizes for the top-level site as well as the subsites within the entire SharePoint site collection.

Even the document versions or item versions and the items in the recycle bin also count towards the quota.

Configure quota template in SharePoint server 2019

As we know Microsoft has provided an excellent feature to manage site quota in SharePoint servers like SharePoint 2016 or SharePoint 2019.

Sometimes SharePoint Site collection size increased and we do not need to know about it and it difficult to handle manage the SharePoint site collection quota.

To overcome this, we will configure the Quota template, so once the size reached, we will get an alert email to increase the size of the particular SharePoint site collection.

Follow the below steps to configure site quota templates in SharePoint server 2019.

Step 1: Log in to your SharePoint server 2019 Central administration using a Farm Credential.

configure quota template in SharePoint server 2019
SharePoint server 2019 central administration

Step 2: Then Navigate to Application Management >> Specify quota templates that is under Site Collections.

configure quota template in SharePoint 2019
SharePoint 2019 quota template

Step 3: Next provide the below option for creating a new template.

  • Choose to Create a new quota template
  • Provide the name as STG_Template
  • Storage Limit Values -> Limit site storage to a maximum of -> 3000 MB
  • Send warning E-mail when Site Collection storage reaches: 2000 MB
  • Sandboxed Solutions With Code Limits: 200 to 300 pint
  • Click on the OK button.
how to configure quota template in SharePoint 2019
SharePoint 2019 quota template

Once you click on OK, the site collection quota will be saved for the SharePoint server.

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Now, this is how to configure quota template in SharePoint 2019.

Now, when you will create a site collection, you can set the quota in the SharePoint site collection.

You can create the site collection by following the below step.

Open SharePoint server 2019 central admin, click on Application Management and then click on Create site collections which is under Site Collections.

There you can provide the Site collection name, URL, choose the site template. You can also provide the site collection site administrator and then you can select the quota template that is presented under Select a quota template section.

SharePoint server 2019 quota template
SharePoint server 2019 quota template

That’s it! This is how to configure the quota template in SharePoint server 2019 and also how to choose the quota template while creating a site collection in SharePoint server 2019.

For SharePoint Online

If you are getting the “Quota for this site has been exceeded. Changes to your data cannot be saved” in SharePoint Online, then we need to increase the site storage quota in the SharePoint Online admin center.

Recently one of my SharePoint online site shows no space issue. When I checked in the SharePoint Admin Center, I saw that 95% space was already used. It looks like below:

Increase site storage for SharePoint online sites
Increase site storage for SharePoint online sites

Open Office 365 Admin Center and then from the left side click on Admin Centers -> SharePoint which will open the SharePoint Admin Center.

Then from the SharePoint admin center, click on “site collections” from the left side. Then select the particular site for which you want to increase the storage quota. Once you select, click on the Storage Quota button from the ribbon, like below:

Increase site storage for SharePoint online
Increase site storage for SharePoint online

Then it will open the “set storage quota” dialog box. Here setup the Limit storage quota for each selected site collection to a maximum of GB. See fig below for reference.

Office 365 Increase site storage for SharePoint online sites
Office 365 Increase site storage for SharePoint online sites

Then it will increase the storage for the selected site.

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