Your changes could not be saved because this SharePoint Web site has exceeded the storage quota limit. You must save your work to another location. Contact your administrator to change the quota limits for the website. You will get this error when the SharePoint site storage quota is exceeded.
I will show you how to fix the error “Quota for this site has been exceeded. Changes to your data cannot be saved.“
The error can come in SharePoint Online and on-premises versions. It appears as shown in the screenshot below.
What Does Quota for this site has been exceeded Error Mean?
This error appears when your SharePoint site collection has reached or exceeded its allocated storage quota. SharePoint Online, as part of Microsoft 365, allocates a certain amount of storage space to each site collection. When you hit this limit, you can’t upload new files, edit existing documents, or save changes, etc.
Why Does “the server storage quota has been exceeded” Error Happen?
Here are a few reasons why “the server storage quota has been exceeded” error might appear in a SharePoint site.
- Site storage quota is set too low: The site has used up all the storage allocated to it.
- Large files or increasing content: Uploading large files or a growing number of documents can quickly consume available space.
- Recycle Bin not emptied: Deleted items are moved to the Recycle Bin and still count against your quota until permanently deleted.
- Versioning: If versioning is enabled, multiple versions of documents are stored, using more space.
This error occurs for me when the SharePoint site exceeds its storage quota limit. A quota specifies the storage limits, defining the maximum amount of data that can be stored in a site collection.
You can increase the quota limit from SharePoint Central Administration. There are different ways we can do it:
As I mentioned earlier, the error can occur in both SharePoint On-Premises and SharePoint Online. I will show you how to increase the storage quota in both environments.
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Increase SharePoint Online Site Storage Quota (Admin Only)
As a SharePoint Online admin, you can increase the storage quota. Follow the steps below:
- Go to the SharePoint Admin Center: In Microsoft 365, open the Admin Center and navigate to SharePoint Admin Center.
- Select Active Sites: Click on “Sites” > “Active sites.”
- Choose the Site: Find and select the affected site.
- Increase Storage: Click on “Storage” and enter a higher value for the quota. Save your changes. You can see the screenshot below:
Once you increase the storage limit, the error will not appear.
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Increase SharePoint On-Premises Storage Quota
Follow the steps below to increase the SharePoint on-premise site storage quota.
- Open SharePoint central administration -> Application Management -> then click on Specify quota templates under “Site Collections”.
Note: When you configure the quota template for a SharePoint site collection, it represents the sum of the content sizes for the top-level site and its subsites across the entire SharePoint site collection.
- Next, provide the following option for creating a new template.
- Choose to create a new quota template
- Provide the name as STG_Template
- Storage Limit Values -> Limit site storage to a maximum of -> 3000 MB
- Send a warning email when the site Collection storage reaches 2000 MB
- Sandboxed Solutions With Code Limits: 200 to 300 points
- Click on the OK button.
- Once you click on OK, the site collection quota will be saved for the SharePoint server.
This is how to increase the SharePoint site collection storage quota in a SharePoint On-Premises server.
You can also use PowerShell to increase the SharePoint site collection storage quota in a SharePoint On-premises server.
If you’re running SharePoint On-Premises (not SharePoint Online), you can use PowerShell to increase the storage quota for a site collection. This is especially useful for administrators managing large environments or multiple site collections.
Follow the steps below:
Log in to your SharePoint server with an account that has farm administrator rights. Open the SharePoint Management Shell (run as administrator).
The Set-SPSite cmdlet allows you to change the storage quota for a site collection.
Syntax:
Set-SPSite -Identity "<SiteCollectionURL>" -QuotaTemplate "<QuotaTemplateName>"Or, to set a specific storage limit (in MB):
Set-SPSite -Identity "<SiteCollectionURL>" -MaxSize <MaximumSizeInMB> -WarningSize <WarningSizeInMB>Example:
To set the maximum storage quota to 10 GB (10240 MB) and a warning at 9 GB (9216 MB) for a site collection:
Set-SPSite -Identity "https://yoursharepointsite/sites/sitename" -MaxSize 10240 -WarningSize 9216Parameters:
-Identity: The URL of your site collection.-MaxSize: Maximum allowed size for the site collection in MB.-WarningSize: The size (in MB) at which SharePoint will send a warning.
You can verify your changes using the Get-SPSite cmdlet:
Get-SPSite "https://yoursharepointsite/sites/sitename" | Select Url, Quota, StorageMaximumLevelI hope you now learn how to fix the error: quota for this site has been exceeded. changes to your data cannot be saved.
You may also like the following tutorials:
- Export and Import SharePoint Online Site as Template using PowerShell
- Connect-SPOService : current site is not a tenant administration site.
- Get SharePoint Site Storage Size Using PowerShell
After working for more than 18 years in Microsoft technologies like SharePoint, Microsoft 365, and Power Platform (Power Apps, Power Automate, and Power BI), I thought will share my SharePoint expertise knowledge with the world. Our audiences are from the United States, Canada, the United Kingdom, Australia, New Zealand, etc. For my expertise knowledge and SharePoint tutorials, Microsoft has been awarded a Microsoft SharePoint MVP (12 times). I have also worked in companies like HP, TCS, KPIT, etc.
