While building the forms in Power Apps, there might be need to get the current user information, such as username, email, user ID, image, job title, department, location, etc.
In this article, I will explain how to get current user information in Power Apps, which includes the topics below.
- Power Apps get current user login name
- Power Apps get current user id
- Power Apps get current user email
- Power Apps get current user image
- Power Apps get current user job title
- Power Apps get current user department
- Power Apps get current user phone number
- Power Apps get current user type
- Power Apps get current user location
- Power Apps get current user manager name
- Get Office 365 user details in Power Apps
How to Get Current User Information in Power Apps
In Power Apps, the User() helps get the logged-in user’s information. We can get the full name, ID, email, image, etc.
To get the remaining details, such as department, location, and job title, we can use the UserProfileV2(). However, to use this function, we need to connect with Office365Users.
Let’s get started to get all the user information in Power Apps.
Power Apps Get Current User Login Name
First, create one canvas app in the Power Apps studio and then follow the below steps to get the user’s full name.
1. In Power Apps, on the +Insert tab, select the Text label.
2. Set the Text property to this formula.
User().FullName
3. When you do this, the label is automatically populated with the user’s full name. Look at the reference image below; I got the current user name of the canvas app.
Power Apps Get Current User ID
To get the current user ID in the Power Apps application. Follow the steps below.
1. As mentioned above, add another Text label for the user ID. Then, paste the formula below on the Text property.
User().EntraObjectId
2. Look at the below image; the label is automatically populated with the user ID.
Power Apps Get Current User Email
Follow the steps below to get the current user email in Power Apps.
1. Insert one text label to display the email -> Provide the formula below in its Text property.
User().Email
2. Now, the user email will displayed on the label. Refer to the image below.
Power Apps Get Current User Image
To get the current user image in the Power Apps application. Follow the steps below.
1. On the +Insert tab, click Media, and then select Image.
2. Set the Image property to this formula.
User().Image
3. Set the image’s border to 50 if you want a round-shaped image. Look at the below image, I got the current user image.
Power Apps Get Current User Job Title
Follow the steps below to get the current user job title in the Power Apps application.
Note:
Connect your app with Office365Users from the datasource before following the below steps.
1. In the Text property of the job title text label. Provide the formula below.
Office365Users.UserProfileV2(User().Email).jobTitleHere, the UserProfileV2 will retrieve the profile of a provided user. User().Email will return the current user email; it returns the job title based on this email.
2. Refer to the image below. We got the job title of the current user.
Power Apps Get Current User Department
To get the current user department in the Power Apps application. Follow the steps below.
1. Insert a Text label for the department. Then, provide the formula below in the Text property of the department text label.
Office365Users.UserProfileV2(User().Email).department
2. Look at the image below. The current user department was populated in the department label.
Power Apps Get Current User Phone Number
Follow the steps below to display the current user phone number in the Power Apps application.
1. Set the below formula on the Text property of the phone number text label.
Office365Users.UserProfileV2(User().Email).mobilePhone
2. Refer to the image below. I got the phone number of the current user.
Power Apps Get Current User Type
Follow the steps below to get the current user’s type, such as owner, member, or guest user.
1. Add one Text label for user type, then provide the below formula in its Text property.
Office365Users.UserProfileV2(User().Email).userType
2. Now, look at the example below. I got the current user type.
Power Apps Get Current User Location
Follow the steps below to get the current user location in the Power Apps application.
1. Use the formula below in the country text label’s Text property.
Office365Users.UserProfileV2(User().Email).country
2. Then, the country name of the current user will automatically be displayed in the country text label.
Using the formulas I explained above, you’ll get all this information about the current user.
Get Office 365 User Details in Power Apps
Here, I have a Power Apps application that displays selected user details, like display name, department, user ID, job title, etc.
Follow the below steps to get the information of a selected Office 365 user in the Power Apps application.
1. Create one blank canvas application -> Then connect with the Office365Users from the Data.
2. Insert one Combo box control -> Then, it will pop up a Select a data source tab, select Office 365Users.
3. In the Items property of combo box control put the below formula.
Office365Users.SearchUser({searchTerm:ComboBox1.SearchText})Here, the SearchUser function will retrieve search results of user profiles.
4. Now, open the Properties of combo box control. In the Fields, click on Edit. Then, one new section will appear on the left side of the properties, as shown below.
- Set the Layout to Double: It determines how the items in the combo box are displayed.
- Set Primary text to DisplayName: it ensures the user’s name is displayed in the combo box.
- Set Secondary text to the Department: It can provide additional context about the user.
- SearchField to DisplayName: This specifies that users are searching for their display name. Assigning the display name to the search field will retrieve the users’ display names.
4. Now, save and preview once. The combo box will display all the Office365 users.
5. Look at the above example; it allows multiple selections of users. So, turn Off the Allow multiple selection property.
6. Now that we have all the Office365 users, let’s see how to get the selected user information.
We are using the LookUp function to get the selected user information. As you already did in the above examples, paste the formulas below into the Text property of respective text labels.
User Display Name:
LookUp(ComboBox1.SelectedItems,1=1).DisplayNameUser Department:
LookUp(ComboBox1.SelectedItems,1=1).DepartmentUser ID:
LookUp(ComboBox1.SelectedItems,1=1).IdUser Email:
LookUp(ComboBox1.SelectedItems,1=1).MailUser JobTitle:
LookUp(ComboBox1.SelectedItems,1=1).JobTitleUser Country:
LookUp(ComboBox1.SelectedItems,1=1).Country7. After putting all the formulas in the text property of their respective text labels. Save the app and preview it once; you’ll get the selected user’s information.
Additionally, you may like some more Power Apps articles:
- Get Selected User Manager Name By Default in Power Apps
- How to Use Power Apps Nested Gallery
- Update SharePoint List Item Using Power Apps Patch Function
- Create Login Page in Power Apps Using SharePoint + Remember Me Option
- Link to a Specific Screen in Power Apps
I hope you found this article useful. I have explained how to get the current user information and selected Office365 user information here.
You can use the above formulas to obtain the current user information in the Power Apps application.
After working for more than 18 years in Microsoft technologies like SharePoint, Microsoft 365, and Power Platform (Power Apps, Power Automate, and Power BI), I thought will share my SharePoint expertise knowledge with the world. Our audiences are from the United States, Canada, the United Kingdom, Australia, New Zealand, etc. For my expertise knowledge and SharePoint tutorials, Microsoft has been awarded a Microsoft SharePoint MVP (12 times). I have also worked in companies like HP, TCS, KPIT, etc.
