How to Send Power Automate Approval Reminder?

Recently, I was working on a project where I needed to send a reminder approval using Power Automate. However, I thought to share about Power Automate approval reminder stuff through this post.

In this tutorial, I will explain how to work with Power Automate approval, Power Automate approval reminder multiple approvers, and how to send reminder mail in Outlook using Power Automate with various examples.

Reminder Approval Power Automate

To send a reminder email for approval using Power Automate, follow the below-mentioned steps:

Scenario:

The below image represents the SharePoint list [Travel Requests] with a few columns:

When a user creates an item in the SharePoint list, an approval request should be sent to the Manager.

• If the Manager approves the request -> Send a reminder email as approved to the requester and update the status as Approved.
• If the Manager rejects the request -> Send a reminder email as rejected to the requester and update the status to Rejected.

To create a Power Automate flow, check out the below steps:

1. Browse the Power Automate Home page, click + Create, select the Automated cloud flow, provide the flow name, choose the flow trigger (When an item is created), and click the Create button.

• Inside the trigger, select the Site Address and List Name.

2. Next, take Create an approval flow action and set the below-provided parameters:

• Approval Type: Select the option Approve/Reject – First to respond from drop-down.
• Title: Provide the Title from dynamic content.
• Assigned To: Take Requester Email from the dynamic content.
• Item Link: Give the Link to the item.

3. Then, add Wait for an approval flow action, take the parameter as below:

Approval ID: select the Approval ID under Create an approval of dynamic content.

4. After that, select a Condition control action and give the condition expression:

5. Under True condition, select Send an email(v2) flow action.

• To: Take Requester Email from dynamic content.
• Subject: Provide a subject line for a mail.
• Body: Enter a detailed description of the mail along with taking dynamic content.

6. Take Update item flow action, configure the details like Site Address, List Name, Id, Title.

• Status Value: Take the value as Approved from the drop-down.

7. Under False condition, take the Send an email(v2) condition and set the parameters as To, Subject, and Body as shown in the screenshot below:

8. After that, take the Update item action to update the status value to Rejected.

Set the details like Site Address, List Name, Id, and Title, and select the Status value to Rejected from the drop-down.

9. Once the flow is created -> Click on Save and Test the flow manually.

10. When the flow starts running, now add an item to the SharePoint list as shown in the below image:

11. Now, the flow will send an approval reminder to the Manager in the Microsoft Teams Approvals or Outlook.

You can refer to the image below!

12. If the Manager approves the request, then the True condition is satisfied.

• Sends an email of approval for the requester
• Updates the status value as Approved in the SharePoint list

13. If the Manager Rejects the request, then the False condition is satisfied.

• Send a reminder email of Rejection to the requester.
• Updates the SharePoint list item value as Rejected.

This is how to send a reminder email for approval using Power Automate workflow.

Power Automate Approval Reminder Multiple Approvers

To send an approval reminder to multiple approvers in Power Automate, follow the below steps.

Scenario:

Here, I have taken an example of another SharePoint list [Vacation Tracking Sheet] having a person column[HR Manager] allowing Multiple selections.

When an item is created in the SharePoint list, it will send an approval reminder request to multiple approvers [HR Manager].

• If the approvers accept the request -> Update the SharePoint list column [Vacation Approved?] to Yes.
• If the approvers Reject the request -> Update the SharePoint list column [Vacation Approved?] to No.

Go through the below steps:

1. Take the trigger When an item is created and provide the parameters like Site Address and List Name.

2. Next, take Create an approval flow action and set the below-provided parameters:

• Approval Type: Select the option Approve/Reject – Every one must approve from drop-down.
• Title: Provide the Title from dynamic content.
• Assigned To: Select the HR Manager Email from the dynamic content and separate it with a semicolon.

For each loop, it will be added automatically by taking the Body of the HR Manager.

5. After that, add the Wait for an approval flow action and take the Approval ID under Create an approval from dynamic content as the parameter.

6. After that, select a Condition control action and give the condition expression:

@{body('Wait_for_an_approval_2')?['outcome']} is equal to Approve

7. Under the True condition, select the Update item flow action and provide the Site Address, List Name, and ID.

• Vacation Approved: Select Yes from the drop-down.

8. Under False condition, select Update item flow action, provide Site Address, List Name, Id.

• Vacation Approved: Select No from the drop-down.

9. Now, save and run the flow manually. At this point, add an item to the SharePoint list.

10. When the flow starts running, it will send an approval request to multiple approvers, as shown in the below figure.

11. If everyone approvers approve the request, update the SharePoint list item value to Yes, as shown below.

12. If one of the approvers rejects the request, it will update the SharePoint list item value to No.

It won’t update anything in the SharePoint list column [Vacation Approved?]

Refer to the image!

This is how we can send approval reminders to multiple approvers using Power Automate.

Also, you may like:

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• Power Automate Send Email With Attachment
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Conclusion

I hope this Power Automate tutorial gave you a clear view of Approval reminder Power Automate, how to send reminder email in outlook using Power Automate.

Additionally, we saw how to work with Power Automate approval reminder multiple approvers with an example.

Bijay Kumar

After working for more than 18 years in Microsoft technologies like SharePoint, Microsoft 365, and Power Platform (Power Apps, Power Automate, and Power BI), I thought will share my SharePoint expertise knowledge with the world. Our audiences are from the United States, Canada, the United Kingdom, Australia, New Zealand, etc. For my expertise knowledge and SharePoint tutorials, Microsoft has been awarded a Microsoft SharePoint MVP (12 times). I have also worked in companies like HP, TCS, KPIT, etc.