In this post we will discuss how we can work with Enterprise Metadata and Keywords for a list or document library in SharePoint Online. For this particular example I have create a custom list based on Announcement template.
Enterprise metadata and keywords will help you to add meta data to an item or document. Once you enable this option in a list or document library then it will allow user to enter a word or a phrase for the item or document. User can put any text. Once the values saved, those values will become as metadata tags or keywords and will available for other users to add them.
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To enable this option in a list or document library from ribbon (LIST/LIBRARY) tab click on List Settings or Library Settings. Then under Permissions and Management click on “Enterprise Metadata and Keywords Settings”.
Then in the “Enterprise Metadata and Keywords Settings” page, select the check box “Add an Enterprise Keywords column to this list and enable Keyword synchronization” like below:
Now if you will go back to the list then you can see it added one column name as “Enterprise Keywords” which will be of Managed Metadata type. It looks like below:
Now go back to the SharePoint list and try to add one item. In the Enterprise Keywords field fill the keywords and by default, it will put semicolons as well. It should look like below:
After this when other users will try to add an item to the list and when they try to fill something in the Enterprise Keywords field, you can see it will suggest you with the keywords that we have added in the first list item. You can see like below:
Hope this will be helpful.
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