Variations in SharePoint 2013 tutorial

Variations in SharePoint 2013
InfoPath alternatives for form designing SharePoint

In this article I have explain how to use variations on multiligual sites in sharepoint 2013.

What is variations?
Variations feature creates sites and syncs content and supported list items from a source variation site to one or more target variation sites. By default, the variations feature syncs publishing pages from the Pages library of the source variation site, and any lists that are configured to be synced to specific target variation sites.

Variations timer jobs:
Variations Create Hierarchies Job Definition: Creates a complete variations hierarchy by creating all variation sites, lists, and pages from the source variation site, based on the variation labels. By default, this timer job runs hourly.

Variations Propagate List Items Job Definition: Creates and updates list items on target variation sites after a list is configured to send items to specific target variation labels. By default, this timer job runs every 15 minutes.

Variations Propagate Page Job Definition: Creates and updates pages on target variation sites after a page on the source variation site is approved or after it is manually submitted by a user. By default, this timer job runs every 15 minutes.

Variations Propagate Sites and Lists Job Definition: Creates variation sites and lists when the Create Everywhere option is enabled. By default, this timer job runs every 30 minutes.

Open -> Central admin -> Click Monitoring -> Under timer jobs -> Click Review job definiton

Variations in SharePoint 2013
Variations in SharePoint 2013

 

Create a new publishing site:

Created a site named “YourSiteName”

Click Site settings -> Under site collection administration -> Click Variations settings

 Variations in SharePoint 2016

Variations in SharePoint 2016
Variations in SharePoint online
Variations in SharePoint online

Variations in SharePoint online
Site, list, and page creation behaviour:

1. Create everywhere:
It will create a site, list and pages from source to target variation sites automatically.

2. Create selectively:
It will sync the sites lists and pages first time after that we have to do manually.

Recreated a deleted target pages:
It will help you to recreate the deleted pages in source variation site into target variation sites once republished by source.
If Create Everywhere is enable it will do this step automatically created on a target variation.

Update target page web parts:
If you have done any changes in webparts on source variation sites it will be updated to the target variation site also.

Notification:
It will send the notification to the users when the new page is created or updated in source and variation sites.

Now am going to create a Variation label:

Click on variation labels -> Click New

Variations in SharePoint 2013
Variations in SharePoint 2013

 

Now am going to create a label for source variation site “English”
– For Site template language “Select English”
– Next select locale “Selected English (United States)”
– Next create a label “en-us”
– Select Publish template with or without workflow
– In this scenario am selected Publishing template with workflow

Variations in SharePoint online office 365
Click Ok
It will created as a source

variations-sharepoint-2013-5
variations-sharepoint-2013-5

Click new label for create a target variation:
– Select template language as “Arabic”
– Select locale as “Arabic(U.A.E)”
– Click Continue

variations sharepoint 2013 7
variations sharepoint 2013 7

– Provide the label name In my scenario “ar-ae”
– Select the hierarchy creation “Publishing sites list with variations and pages”
– Click Continue

variations-sharepoint-2013-8
variations-sharepoint-2013-8

Allow Human translation and Machine translation you need
In my scenario used both translation

variations sharepoint 2013 9
variations sharepoint 2013 9

Click continue
Here you can provide the page update behaviour will be automatically or manually
In my scenario am selected automatically

variations sharepoint 2016
variations sharepoint 2016

Click Continue
Review all those settings and click finish.

variations sharepoint online
variations sharepoint online

So it will be enabled as a target variation site

variations sharepoint online office 365
variations sharepoint online office 365

Click Create hierarchy -> Click Ok

variations sharepoint online office 365 1
variations sharepoint online office 365 1

Now check the variation logs and run the timer jobs manually for immediate requirement

variations sharepoint online office 365 2
variations sharepoint online office 365 2
variations sharepoint online office 365 3
variations sharepoint online office 365 3

Here is the final result
For english :

ariations sharepoint online office 365 4
ariations sharepoint online office 365 4

For Arabic:

variations sharepoint online office 365 5
variations sharepoint online office 365 5

In next article we will see the pages, list sync and content.

Reference: https://technet.microsoft.com/en-us/library/ff628966.aspx

Regards
Vinod (Sharepoint developer)

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