Let us discuss on SharePoint Online Recent documents web part In this modern SharePoint Online tutorial.
We will discuss, how to add and display the recent documents from the current SharePoint site using the recent documents web part in our SharePoint modern site page and we will see a few examples based on the modern SharePoint online environment.
What is SharePoint Online Recent documents web part?
- Microsoft provides a recent documents web part to display documents from the current user in SharePoint.
- The SharePoint Online recent documents web part also displays recently modified documents from the document library, from one drive, and also from the SharePoint Online site.
- We can select see all options to view all the documents from the current SharePoint site and also we can limit the document display count in the modern SharePoint recent documents web part.
- It allows us to display up to 500 documents.
Read SharePoint Online List Web Part
How to add Recent documents web part in SharePoint online
Now, let us see how to add the recent documents web part to the modern SharePoint.
- Open the SharePoint site page where you want to add recent documents web parts to the SharePoint modern site page.
- Select Edit Page at the top right of the SharePoint site page.
- Click + circled icon then add a new Section layout.
- In the search box, enter recent documents and select the recent documents web part.
- In the below screenshot, you can see the modern SharePoint recent documents web part is added, and also see it displays the recent documents from the SharePoint site. In addition, we can also add the title to the recent documents web part.
- We can also rename the title of the recent documents web part in modern SharePoint.
This is how we can add and display the recent documents web part to the modern SharePoint.
Edit SharePoint Recent documents web part in Modern SharePoint
Let us see how to edit the recent documents web part in SharePoint online,
- Edit the recent documents web part, and in the property pane on the right, we can limit the documents display count in the modern SharePoint recent documents web part.
- The maximum number of documents that we can display is 500.
- Select Republish to save your changes.
For example, if we want to display only six documents then we can set the maximum number of documents to show as 6. you can see it displays only 6 documents.
Once the page is Published, the user can view the recent documents, if they want to view all the documents then the user can select the see all option as shown below:
This is how we can edit and display the recent documents by using the recent documents web part in SharePoint online.
Read SharePoint Online Events Web Part
Move, duplicate or delete the Modern SharePoint Recent documents Web Part
Let us see how we can move, duplicate or delete the recent documents web part in modern SharePoint.
To Move the recent documents web part, select the Move web part option in the toolbox on the left of the recent documents web part box. Drag the icon to the place where you like your recent documents web part to be located.
Duplicate web part option in the toolbox. This will automatically make a duplicate copy of the recent documents web part.
To delete or remove your recent document web part from the SharePoint Online site, select the Delete web part option in the toolbox.
This is how to move, duplicate or delete the recent documents web part in the modern SharePoint site.
Related SharePoint web part tutorials:
- SharePoint Group Calendar Web Part
- SharePoint Button and Call to action Web Part
- SharePoint Image Gallery Web Part
- How to use File viewer web part in SharePoint Online
- SharePoint Highlighted content web part
In this SharePoint tutorial, we have learned SharePoint online Recent documents web part, how to add and display the recent documents by using the recent documents web part to the SharePoint modern page, and also covered the below-mentioned topics:
- Edit SharePoint Recent documents web part in Modern SharePoint
- Move, duplicate or delete the Modern SharePoint Recent documents Web Part
After working for more than 15 years in Microsoft technologies like SharePoint, Office 365, and Power Platform (Power Apps, Power Automate, and Power BI), I thought will share my SharePoint expertise knowledge with the world. Our audiences are from the United States, Canada, the United Kingdom, Australia, New Zealand, etc. For my expertise knowledge and SharePoint tutorials, Microsoft has been awarded a Microsoft SharePoint MVP (9 times). I have also worked in companies like HP, TCS, KPIT, etc.