5 Significant Tasks for Business Users with SharePoint

SharePoint is a collaborative platform for professional information management generally advised by many technology experts and mainly used for content management, document management, task sharing, messaging, or more generally, to facilitate exchanges and collaboration within an organization. Here I will explain 5 significant SharePoint business users tasks.

Its ability to manage decision-making statistics also makes it a real platform for collaborative work, accessible to all employees of a company.

Improved productivity

SharePoint is a collaborative enterprise platform that connects people to each other by giving them access to the information and resources they need. Users can create team workspaces, coordinate their calendars, organize documents, and receive important notices and updates through ads or alerts.

5 Significant Tasks for Business Users with SharePoint
5 Significant Tasks for Business Users with SharePoint

With the release of SharePoint Server 2016, nearly 30 new features to improve team productivity are now available. File storage and document collaboration are more people-centric.

Access to content, user profiles, or applications is simplified, including through the optimization of mobile device interfaces. Outside the office, users can take advantage of offline synchronization options.

Security and integrity of the information guaranteed

SharePoint hosting in the cloud ensures the security of the hosted information thanks to the administration options.

For example, folder management options enable you to enable document extraction before editing, view revisions to documents, and restore previous versions. SharePoint also includes security options for documents and articles.

Authentication for users, for server access or applications in SharePoint, is also there to ensure a level of security dedicated to data protection.

Fast learning

SharePoint training sessions can be set up to acquire the knowledge and skills needed to design an intranet or extranet solution.

The SharePoint user interface has been designed to produce simpler views and navigation menus. Tools with which the user is already familiar, such as the Microsoft Office suite, have also been integrated to facilitate learning.

Here are 5 important tasks for business users with SharePoint

1# Developing Web Parts

A SharePoint Web Part is a simple way to customize pages in SharePoint. Here is a list of Web Parts that you can use on a page.

Bing Cards
Use the Bing Maps Web Part to add a map to your page. Simply enter a known address or name and your card will appear.

With the Link Web Part, you can get messages, alerts, and notifications from your external services on a team site page connected to the group.

Separation line
This allows a Web Part to insert a line between other Web Parts to split your page and make it easier to read.

Document Library
The Document Library Web Part lets you view a document library and customize it with your own title, view, and size.

To incorporate
You can display content on your page from other sites such as YouTube videos.

The Events Web Part adds and displays upcoming events on your page. You can even include a map with location and online meeting information.

File Viewer
Use this option to insert a file on your page.

Group calendar
The Group Calendar Web Part lets you place an Office 365 group calendar right on your page so that it is easily visible to your readers

The Hero Web Part is a great way to bring focus and visual interest to your page. You can view up to five items in the Hero Web Part and use stunning visual quality images, text, and links to draw attention to each.

Highlighted content
Use this Web Part to dynamically display content based on content type, filtering, or a search string.

Use this option to insert an image into the page, from your site or hard drive.

Gallery of images
Use the Gallery Image Web Part to share photo collections on a page.

Kindle instant preview
Do you have an address book that you would like to recommend or promote on your page? You can share a preview of a Kindle book using the Kindle Instant Preview Web Part.

Use the Link Web Part to add a link to an internal or external page, video, image, or document.

The List Web Part lets you view a list and customize it with your own title, view, and size.

Microsoft Forms
The Microsoft Forms Web Part lets you create surveys and quizzes on a page.

You can leave your team exchanges as well as engage them with important or interesting stories by using the News feature on the site or page.

Office 365 video
Use this option to view a video directly on the page from your Office 365 video portal organization.

The People Web Part allows you to display a selected group of people and their profile on your page.

The Scheduler Web Part allows you to add tasks and assignments from your team to a page using Microsoft Planner.

PowerApps is a service that lets you create enterprise applications that run in a browser or on a phone or tablet, with no coding experience required.

Power BI Report
The Power BI Report Web Part allows you to easily incorporate an interactive Power BI report into your page.

Quick chart
The Quick Graphic Web Part allows you to add simple graphics to your page.

Quick links
Using this Web Part, you can “pin” items to your page for easy access.

Activity of a site
This Web Part automatically displays recent activity on your site, such as downloaded files, changes made, lists and libraries created, and so on.

The Sites Web Part allows you to present sites on a page.

This Web Part allows you to control the vertical spacing on your page.

Data flow
This Web Part allows you to display a video directly on your page from the video portal of your Microsoft Stream organization.

Use the Text Web Part to add paragraphs and tables to your page.

With the Twitter Web Part, you can view relevant tweets for you or your audience directly on your page.

With the Weather Web Part, you can view the current weather in your page.

If your organization has an active Yammer network, you can improve collaboration by inserting Yammer conversations on your page.

2# Mobile development

Mobile development is used to create a simple mobile application in SharePoint that contains data from an external data source using Business Connectivity Services (BCS) and connecting to an external list.

SharePoint lets you create mobile applications that can access external data from databases, enterprise applications, and Web 2.0 services using Business Connectivity Services.

You can also provide full interaction with external data, including write-back features from your mobile device. To do this, create applications that connect to external lists; a particular type of lists in SharePoint based on external content types and containing data extracted from an external system.

The new Windows Phone SharePoint List template in Visual Studio 2010 Express allows you to quickly and easily create applications for the Windows Phone that connect to external lists. For example, you can create a Windows Phone application that displays the product catalog for an inventory list in SharePoint on the sales reps’ phone.

3# Personalization

There are many ways to personalize your site. You can change its structure and appearance, add content, and change site settings.

You can apply these custom settings using your browser without any other tools if you are allowed to change these settings. You can also customize the site programmatically or using Web authoring tools.

Some features, such as site columns and master pages, help you effectively generalize your custom settings to your entire site.

4# Administrative solutions

Every day, administrators face the tedious and time-consuming tasks of finding and repairing errors caused by end-users manually.

DocAve Administrator helps reduce SharePoint management tasks by halving and automating daily administrative tasks, such as managing SharePoint permissions, maintaining site infrastructure, and implementing governance rule SharePoint.

Whether your deployment is SharePoint on-premises, Office 365, or Hybrid, easily change settings, configurations, and permissions at any SharePoint object level.

With intuitive SharePoint management and search capabilities, and automated monitoring of the application of governance rules in SharePoint 24/7, you can anticipate and avoid potential problems.

5# Workflows

Workflows help people collaborate to produce documents and manage projects and related tasks by applying specific business processes to documents and other elements of a SharePoint site.

Workflows help organizations track consistent business processes and organizational efficiency and productivity by tracking tasks and milestones for a given business process. Individuals performing these tasks can focus on their work instead of managing the process.

Workflow overview

The workflow is sometimes described as a series of tasks producing a result. In the context of SharePoint products and technologies, a workflow is defined more precisely as the automated transfer of documents or items through a sequence of actions or tasks related to a business process.

Workflows can be used to consistently manage business processes within an organization by allowing the organization to associate business logic with documents or items in a SharePoint list or library.

Business logic is essentially a set of statements that specifies and controls the actions that are applied to a document or item.

Workflows can reduce the cost and time required to coordinate common business processes such as project approval or document review, managing, and following the human tasks involved in these processes.

For example, in a SharePoint site, you can add a workflow to a document library that routes a document to a group of people for approval.

When the document author launches this workflow on a document in this library, the workflow creates document approval tasks, assigns those tasks to workflow participants, and then sends email alerts to participants.

With task instructions and a link to the document to be approved. While the workflow is running, the workflow owner or workflow participants can view the workflow status page to see which participants completed their tasks.

When participants complete their tasks, the workflow ends and the workflow owner is automatically notified of the completion of the workflow.

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