This SharePoint tutorial explains, SharePoint Alert Me, how to configure the Alert Me settings in SharePoint 2013/2016 list or document library. This is almost the same for SharePoint Online Office 365 also. We will also see, how to fix, SharePoint alert me not visible issue.
SharePoint Tutorial Contents
- SharePoint Alert Me in list or library
- Configure Alert Me in SharePoint List or Library
- SharePoint alert me not visible
- Alert has been created successfully but you will not receive notifications until valid e-mail or mobile address has been provided in your profile
- How to enable and configure search alerts in SharePoint
SharePoint Alert me is a very useful option where you can receive an email notification or text message notifications in your mobile if some changes happened in your SharePoint list or document library.
You can get alerts in changes like if someone added an item to list, or someone edited the item or if someone deleted an item, etc. You can set the alert for the whole list or document library as well as you can set it for the individual items also.
To use Alert users must have at least View Items permissions.
In SharePoint 2010 you can set the alert to the logged in user, But in SharePoint 2013 there is an option to send the alerts to multiple users through Send Alerts To section where you can add multiple users in a semicolon-separated.
Now, we will see how to configure the Alert Me feature in the SharePoint list or library.
Open your SharePoint list and then From the Ribbon click on the Alert Me -> “Set alert on this list” button as shown in the fig below:
Then it will open the New Alert dialog box where you can set up your alert details.
Enter a Title for the alert.
Then through Send Alerts To you can send alerts to multiple people by putting the username or email addresses in comma-separated.
In the Delivery, the method chooses how you want to receive the alerts by email or as a text message to your mobile.
Then you can select on which changes you want the alerts to be sent.
In the last, you can set when to send the alerts. You want to send the notification immediately, or on a specific time or daily or weekly, etc.
Sometimes, you will not see the Alert Me button in the SharePoint list or library button. We will see here, how to bring back the Alert Me button if that is not visible in Ribbon in SharePoint 2013 lists.
Alert Me is a very useful feature where you can receive Email or Mobile notifications if something changes in the list. But sometimes you do not see the Alert Me button in the Ribbon.
One of the reasons is if your outgoing mail settings are not configured in the server.
The solution is to configure the outgoing email settings which can be done by the Central Administration.
Open SharePoint 2013 Central Administration -> The System Settings and then click on “Configure outgoing e-mail settings” which is presented under E-mail and Text Messages.
Then in the Outgoing E-mail Settings page, give your Outbound SMTP server, From address, Reply-to address, etc. Then click on OK.
Then come to the list page, you will be able to see the Alert Me button in the Ribbon.
If the above solution did not work try to use the below STSADM or PowerShell command to enable the alerts for the SharePoint list or library.
stsadm -o setproperty -pn alerts-enabled -pv true -url http://YourServerURL
$webapp=Get-SPWebApplication "http://YourServerURL" $webapp.AlertsEnabled = $true $webapp.Update()
Alert has been created successfully but you will not receive notifications until valid e-mail or mobile address has been provided in your profile
Let us see, how to solve Alert has been created successfully but you will not receive notifications until valid e-mail or mobile address has been provided in your profile error in SharePoint.
We will see how to fix the issue while working with Alerts in SharePoint 2013 or SharePoint Online Office 365. Recently after setting an alert for a document library, I got the error which says:
Sorry, something went wrong
You do not have an e-mail address.
Alert has been created successfully but you will not receive notifications until valid e-mail or mobile address has been provided in your profile.
If you are working in the on-premise environment then you can go to the Active Directory Users and Computers and then you can select the particular user and add an email address to it.
Then next time when the user profile synchronization happens then the email address should appear and the above error will not appear.
If you are using SharePoint Online, then here also user needs to update the work email address.
First login as a global administrator and login to the SharePoint admin center.
Then from the left side click on user profiles.
Then click Manage User Properties which is under the People section.
Then under Contact Information, select Work email and click on edit.
Then in the Edit Settings section, check the checkbox “Allow users to edit values for this property” like below:
After that user can change the email id from the Delve profile. Click on About me -> Then in the Delve profile page click on Edit Profile.
Then under Contact Information user can change the Work email like below:
After this, the error should not come.
This is how to fix the error Alert has been created successfully but you will not receive notifications until valid e-mail or mobile address has been provided in your profile in SharePoint Online.
Let us see, how to enable and configure search alerts in SharePoint 2013/2016. Search alert an end-user can receive e-mail notifications for a particular search query results are changed or updated.
Suppose you want to search for something with the keyword “SharePoint”. Then you can set an alert for the search query (SharePoint) and you will get notified by email if the specified search query results are changed or updated. These alerts are particular to the user only and the particular user can configure or modify the search alerts.
By default Search, alerts are enabled. But still, if you want to disable to enable the search alerts then follow below steps:
- Open your SharePoint central administration. From the Application Management section, click on Manage service applications.
- Then click the Search service application for which you want to configure search alerts. This will open the Search Administration page.
- Go to the System Status section and find for Search alerts status.
- Here you can choose Off or On to disable or enable search alerts.
Configure Search Alerts in SharePoint 2013/2016/Online
Follow below steps to configure Search Alerts in SharePoint 2013 or SharePoint Online:
Open your site and put the keyword in the search box and click on Enter. This will basically take you to the search result page.
In the search results page, go to the bottom of the page and click on Alert Me link as shown in the fig below:
This will open the New Alert page where you can configure the alert.
Give a name for the Alert.
It will populate the current user’s email id in the Delivery method.
This is the only option to get search alerts. In case of SharePoint list or library alert, we can have email as well as text message option to get alerts.
Office 365- Here if you have not any email id configured then it will display an error message We weren’t able to find an email address for you. Please contact your server administrator.
You can select the change type for which you want to receive alerts.
In the case of Search Alerts, you have the option to get the alert as a daily summary or weekly summary. We can not get the alerts immediately or at a specified time. This is the same for SharePoint 2013 on-premise as well as SharePoint Online in office 365.
You may like following the SharePoint list or library tutorials:
- Create and Manage Task List in SharePoint
- Change column ordering in list forms in SharePoint Online
- Different ways to create auto increment column in SharePoint list
- Get all lists and document libraries programmatically using CSOM in SharePoint Online
- Create a Survey in SharePoint Online
- Different ways to hide/disable quick edit in a list in SharePoint
- Change default list view style using CSS in SharePoint
- Copy list items from one list to another in SharePoint programmatically using CSOM
This tutorial, we learned the Alert Me feature in SharePoint, how to configure Alert Me in SharePoint list or library. Also, we checked how to enable Alerts in the SharePoint list or library using PowerShell or STSADM.
I am Bijay from Odisha, India. Currently working in my own venture TSInfo Technologies in Bangalore, India. I am Microsoft Office Servers and Services (SharePoint) MVP (5 times). I works in SharePoint 2016/2013/2010, SharePoint Online Office 365 etc. Check out My MVP Profile.. I also run popular SharePoint web site SPGuides.com