Create Managed Metadata Service Application in SharePoint 2013/2016

In this SharePoint 2013 administration article, we will discuss what is managed metadata service application? How to configure managed metadata service application in SharePoint 2013? And how to use SharePoint 2013 managed metadata service application.

As part of the SharePoint server FARM configuration, I would like to list the steps to configure Managed Metadata Service (MMS) application in SharePoint 2013/2016.

Metadata is information about information. Managed Metadata provides a central location to store metadata in SharePoint 2013/2016.

Create managed metadata service application in SharePoint 2013

Log-on to the SharePoint application server with a FARM admin account

Launch Central administration as “Run as Administrator”.

create managed metadata service application in sharepoint 2013

Click on New in and select “Manage Metadata Service”.

configure managed metadata service application sharepoint 2013

Enter Application Name and DataBase name.

how to create managed metadata service application in sharepoint 2016
how to create managed metadata service application in sharepoint 2013

Configure administrators for managed metadata service application admins.

managed metadata service application in sharepoint 2013

Click on Manage as part of ribbon control for newly created Service application.

how to create managed metadata service application in sharepoint 2013

Once you click on the Manage option it will take you to the Term Store Management Tool page to configure all the TermSets and Terms. Click on the metadata service application and click on the “NewGroup” option.

Note: Though you log-in with a FARM administrator account. Unless you add FARM admin as Term Store Administrator you can’t configure terms and Terms.

what is managed metadata service in sharepoint 2013

Once you create the Group you can create TermSet by clicking on “New Term Set”.

what is managed metadata in sharepoint

As soon as you created TermSet you can add the terms.

managed metadata service application

Add the description, add other Labels and also you can see what is the parent TermSet.

managed metadata service application in sharepoint 2013

You can add a description and contact person for a term set.

how to create managed metadata service application in sharepoint 2013

You can Add description, Owner, stakeholders, and Contact details

Note: Contact will be notified with the emails if there are any suggestions on the Term Store / Terms.

how to create managed metadata service application in sharepoint 2016

With this step we have completed creating managed metadata service application, now I would like to show you the process of how to consume MMS application and Terms.

Log on to client site as an administrator, Site settings -> Term Store Management Tool

configure managed metadata service application

Create a list and add a new column with the data type as the “Managed Metadata” type.

configure managed metadata service application sharepoint 2013
configure managed metadata service application sharepoint 2016
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You can select the default value as shown below.

create and configure managed metadata service sharepoint 2013

While adding a new item you can see the suggestions for the field as shown below.

create managed metadata service sharepoint 2016 powershell

As soon as you add the new item it will be shown below.

managed metadata service application sharepoint 2016

You may like following SharePoint service application tutorials:

Then SharePoint 2013 tutorial explains, how to create managed metadata service application in sharepoint 2013/2016.

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Krishna Vandanapu

I am Krishna.Vandanapu a SharePoint architect working in IT from last 13+ years, I worked in SharePoint 2007, 2010, 2013, 2016 and Office 365. I have extensive hands on experience in customizing SharePoint sites from end to end. Expertise in SharePoint migration tools like Sharegate, Doc Ave and Metalogix. Migrated SharePoint sites from SharePoint 2007 to 2010 and 2010 to 2013 several times seamlessly. Implementing CSOM with Microsoft best practices. Spent quality time in configuring SharePoint application services like User Profile, Search, Managed Meta data services etc. Now exploring SharePoint Framework and SharePoint 2019

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