How to enable item level permission in SharePoint list or document library

This SharePoint 2013 tutorial explains, how to enable item level permission in the SharePoint list or document library.

Same way, we can implement item level permission in the SharePoint 2013/2016/Online list or document library.

Through this item level permission, we can define unique permission to that particular item.

How to enable item level permission in sharepoint

In this sample, I have a SharePoint list name as TestList1 and I want to give item level permission to one of the list items. First, open your SharePoint list in the browser and then select the particular list item and then click on … like below:

how to enable item level permission in sharepoint

This will open the menu, click on “Shared With” as shown in the fig below:

how to enable item level permission in sharepoint 2013

In the Shared With dialog box, it will display to whom the item has been shared. Click on ADVANCED as shown in the fig below:

how to enable item level permission in sharepoint online

This will open the PERMISSIONS page. Each item has the permission of the parent by default. To give unique permission we need to Stop inheriting permission from the parent and then we can give unique permission to the item. So click on “Stop Inheriting Permission” as shown in the fig below:

how to enable item level permission in sharepoint list or library

If you are using chrome browser, then Stop Inheriting Permission will come under PERMISSIONS -> Inheritance -> Stop Inheriting Permissions like below:

item level permission in sharepoint

Then this will display a message saying you are about to create unique permission for this item… Click on OK.

Now you can give permission by clicking on the Grant Permission button from the Ribbon or you can select any group and click on Edit User Permissions if you want to modify any user permissions as shown in the fig below:

item level permission in sharepoint 2013

Similarly, if you want to remove permission for any particular group, then you can select the group and click on Remove User Permissions. It all depends on your needs.

Disable item level permission in SharePoint

Now if you want to revert back and want to inherit permission level from the parent then simply click on Delete unique permissions as shown in the fig below:

item level permission in sharepoint online

Then it will ask for a confirmation message that you are about to inherit permission from the parent… Click on OK.

You may like following SharePoint tutorials:

This SharePoint tutorial, we learned how to enable item level permission in the sharepoint list or document library.

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