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PowerApps form benefits for SharePoint


In the meantime, businesses rely on multiple numbers of forms to collect data from the employees for different fields in the office such as paid time off request forms, purchase forms, surveys, and sales related data for contracts and legal instruments.

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To tune in with this, Microsoft introduced InfoPath 2013 which started as a PDF replacer but ended in as an e-forms tool for the businesses. Again to overcome this settlement, Microsoft announces PowerApps and Microsoft Forms to reallocate InfoPath.


Many developers were confused regarding the product but Microsoft stayed on its words to deliver a low code and easy way to build forms and applications using PowerApps within the SharePoint Online environment. Let us dig in some benefits which you surely don’t want to miss out!

Connect SharePoint with multiple platforms

In the initial stage, InfoPath had limited capabilities when it comes to web forms support for mobile devices. With the help of PowerApps, the users of SharePoint can interact with simple to complex forms using iOS, Android, Windows, and Linux etc. to expand the platform by reaching users of the different field on different systems.

No Data Repository

PowerApps neither require data in the forms to store in SharePoint lists unlike InfoPath nor does the user need to navigate to SharePoint sites for accessing the forms. This feature adds flexibility to make PowerApps available through the native app within multiple platforms by completely passing the SharePoint and allowing the users to store their data in a variant data sources such as cloud databases, web services, Excel, OneDrive and on-premises SQL.

Interaction with Mobile devices

Some users also resorted to third-party applications to deliver content to smartphones and tablets as SharePoint did not support the forms to access from mobile view, but when the native app was launched by SharePoint it resolved all these problems. The users saw few benefits as PowerApps now support for cameras, GPS, barcode scanning and orientation which can now be used with SharePoint.

Better Performance

SharePoint developers may face slight trouble while dealing with the web-based forms as it requires more coding than InfoPath forms as InfoPath provides flexibility for organizations to collect business data for building forms. To access the forms and screens regardless of the OS and browser PowerApps eliminate the burden of enabling users to access it.

No Advanced Skill Required

InfoPath required advanced development skills to build complex forms which were considered as its drawback. To this, PowerPoint attracts business users and non-techie persons by pursuing them for a fully browser-based application and form designer, also build mini apps and allows to solve their own challenges.

Conclusion

PowerApps has proved to deliver more functionality than InfoPath and so does its access comes at a price. PowerApps also has the free edition which has limited workflows and data storage as compared to the paid enterprise plans. PowerApps optimize the data source that is important for evaluating the data sources before building an application. In the end, it all depends on the administrators who must define their true needs are when it comes jumping to PowerApps in full bash.

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About Bijay Kumar

I am Bijay from Odisha, India. Currently working in my own venture TSInfo Technologies in Bangalore, India. I am Microsoft Office Servers and Services (SharePoint) MVP (5 times). I works in SharePoint 2016/2013/2010, SharePoint Online Office 365 etc. Check out My MVP Profile.. I also run popular SharePoint web site SharePointSky.com

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