SharePoint Designer 2013 New Features

This SharePoint tutorial, we will discuss the new features in SharePoint designer 2013. Microsoft did some major changes in the SharePoint designer tool in 2013 compared to 2010.

Download SharePoint designer 2013

Download SharePoint designer 2013.

Here are some new features of SharePoint designer 2013:

No Design View: The popular SharePoint 2010 design view is not there in SharePoint 2013 designer now.

Workflow Improvements: SharePoint 2013 designer now becomes a very powerful tool for building, packaging and installing workflow. You can create SharePoint 2013 as well as the 2010 workflow using SharePoint designer 2013. Whenever you will create a workflow, it will ask you the platform type (SharePoint 2010/SharePoint 2013).

SharePoint 2013 workflow is built using Windows Azure Workflow services. So the SharePoint site that you connect SharePoint Designer with must have Windows Azure Workflow services installed prior to creating SharePoint 2013 workflows.

SharePoint designer 2013 comes with new shapes like Stages, Loops, and Steps. So without using visual studio now we will be able to use looping.

Visual designer views now in SharePoint designer so that we will get the same experience provided by Visio. But to get the same experience Visio 2013 installed on the same machine as SharePoint Designer installed.

Copy and Paste workflow steps now possible in SharePoint designer workflow. You can Ctrl-C and then Ctrl-V just in your workflow Step to copy conditions or actions etc. The good thing is it is available for both 2013 and 2010 platform type. The bad thing is you can not use CTNL+Z to undo the last command.

To pass data around the workflow, SharePoint designer now introduced to use Dictionary type variable, in which you can store in Name/Value pair.

SharePoint designer 2010 comes with new actions, like Call Web Service Action and this action is used to make an HTTP web service call and return the data in the JSON format. Another workflow action name as Start Workflow is introduced to allow SharePoint 2013 workflows to start SharePoint 2010 workflow’s direction from the workflow.

Deactivate controls in SharePoint Designer 2013

Now, we will discuss what are the controls a SharePoint administrator can deactivate in SharePoint 2013. A SharePoint Server 2013 administrator can deactivate the following features in SharePoint Designer 2013 clients that are connected to the server:

Connections to SharePoint Server if software updates to SharePoint Designer are required.

The ability to create workflows by using the SharePoint Server 2010 workflow platform.

The ability to save and publish existing workflows that use the SharePoint Server 2010 workflow platform.

The ability to save a SharePoint Server 2010 workflow as a template.

SharePoint 2013 Designer Keyboard Shortcuts

Now we will SharePoint 2013 designer keyboard shortcuts.

Using the keyboard shortcut is always effective that using the mouse, especially if the graphical designer of the page moved and you are unaware of that. Keyboard shortcuts can help you find what you want and where you want to go.

To use the keyboard shortcut combinations, you must press several keys at the same time. After pressing certain key combination you must release the keys before pressing another.

You can see which key is assigned to the options by pressing key Alt+ tab.

Download the full Keyboard Shortcuts document

Microsoft has discontinued features in SharePoint designer 2013 workflow which was available in the SharePoint designer 2010 workflow.

Microsoft removed some of the key features of the SharePoint designer workflow. But in SharePoint Designer 2013, you can still create a SharePoint 2010 Workflow and use all of the SharePoint 2010 Workflow features by choosing the SharePoint 2010 Workflow platform.

SharePoint 2013 designer workflow discontinued features

Below are some of the Actions that are not there in SharePoint 2013:

  • Stop Workflow
  • Capture a Version of the Document Set
  • Send Document Set to Repository
  • Set Content Approval Status for the Document Set
  • Start Document Set Approval Process
  • Declare Record
  • Set Content Approval Status
  • Undeclare Record
  • Add List Item
  • Inherit List Item Parent Permissions
  • Remove List Item Permissions
  • Replace List Item Permissions
  • Lookup Manager of a User
  • Assign a Form to a Group
  • Assign a To-Do Item
  • Collect Data from a User
  • Start Approval Process
  • Start Custom Task Process
  • Start Feedback Process
  • Copy List Item

Below are the Conditions which are not there in SharePoint 2013:

  • If current item field equals value
  • Check list item permission levels
  • Check list item permissions

Below Steps is not there in SharePoint 2013:

Below Data sources is not available in SharePoint 2013 designer workflow:

  • User Profile lookup

Few Other features which are not available in the SharePoint designer 2013 workflow.

  • Visio integration
  • Association Column
  • Content Type Association for reusable workflow
  • ‘Require Manage List/Web Permission’ feature for list/site workflow
  • Globally reusable workflow type
  • Workflow visualization option

You can check out the MSDN article for a full URL.

You may like following SharePoint workflow tutorials:

Here, we learned a few SharePoint 2013 designer workflow discontinued features and also, we discussed SharePoint designer 2013 new features.

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