Microsoft Flow is a new workflow tool that enables business users to create automation to receive notifications, synchronize files, and get data between your favorite apps and services, be it on-premise or in the cloud. This is a new workflow management tool for automating workflows across applications and services by connecting web services, files, and cloud-based data. We can connect with various services like SharePoint, Office 365, OneDrive, Twitter, Facebook, Dropbox, Outlook, Instagram, Outlook, Yammer, Excel, Google Calendar etc.
Microsoft provides variously predefined built-in templates which can be used. Just you need to sign in and use the built-in templates.
You can check pre-built templates from Microsoft Official site. Apart from these templates, you can also create your own flow. Few templates look like below:
Example on how to use Microsoft Flow in Office 365:
Here we will see how we can use “Save my email attachments to a SharePoint document library”.
First, open Microsoft flow site and sign in with an email id and in the built-in templates you can see the Save my email attachments to a SharePoint document library like below:
Click on the template to use the template.
As the name suggests, whenever I received an email to my email with an attachment, the attachment will be saved inside a SharePoint document library.
Then we need to sign in to use the template which will appear like below:
Office 365 Outlook, first click on Sign in. Once the sign in is successful then SharePoint Sign in will be enabled. Once the sign in will be successful it will be appear like below:
Then click on Continue.
Then On new email, in the chosen Folder choose Inbox like below:
Then choose Site URL, here I have put my Office 365 site Id. And then in the folder path, I choose the MyEmailAttachements document library.
Then the full screen will be looking like below:
Then from the top you can give a name and click on Create flow button like below:
SharePoint Microsoft flow exampleOnce the workflow is created successfully, it will show like below.
microsoft flow office 365Once you will click on Done, it will show like below:
Now, whenever I received an email with an attachment.
After this If I will check the SharePoint document library then I can see the attached is copied into the document library like below:
microsoft flow example you can click on My flows button to see all your workflows and then you can On/Off like below:
microsoft flow exampleHope this will be helpful.
Download FREE SharePoint 2019 Installation PDF Guide
This FREE PDF contains, Steps by step guide to install SharePoint 2019 Preview, prerequisites, hardware and software new features. First impression to SharePoint Server 2019 new modern site, modern lists and modern document libraries.
You May Also like the Following SharePoint Online Tutorials: