Create a Leave request approval workflow using Microsoft Flow in SharePoint Online

In this Microsoft Flow tutorial, I will demonstrate how to create a leave request approval workflow using Microsoft flow in SharePoint Online.

In every organization, there is a need to follow a process to track leave history for employees. So here I am using Microsoft Flow to send approval to the manager for taking a leave.

In my previous post, we discussed how to create a leave request approval workflow using Microsoft SharePoint designer 2013 workflow in SharePoint Online Office 365.

Create a Leave request approval workflow using Microsoft Flow in SharePoint Online

Here we will first create a leave request list where users will submit the leave request in SharePoint Online.

Here first, the Employee creates a leave request in the SharePoint list. The leave request goes to her/his manager for approval. If the Manager Approves the request, an email is triggered to all stakeholders required. And then Workflow closes.

Step 1: In this step, I have created a list called “Leave request” in the SharePoint Online site.

Step 2: Next click on Flow in top of the list and create a flow like below:

Step 3: Next, you will get a popup where you have to choose which type of workflow you want. Here we can choose Start approval when new item added.

Step 4: Make sure you successfully configure outlook and full permission to the site because SharePoint will verify it before creating a new flow. Next click on Continue.

Step 5: Next enter your site name where you have already created your list. Once you do connect your site, It will show you all list name inside that site.

Step 6: Next approval will start so we need to configure the assign name and Title of the task.

Step 7: Next set the condition if approved else rejected the task based on user input value.

Step 8: Next add action if task got approved.

Step 9: If task got rejected then flow would be like as below image.

Step 10: The full image of the Microsoft flow would be as below screenshot.

Step 11: Next click on Save to go ahead and test the flow once done. Manager will receive an email if someone will apply for a leave.

When manager will click on this link, It will redirect the approval page. Please look into the below screenshot.

Step 12: If your manager approved then the requester will receive an email confirmation.

The same behavior for managers will be rejecting the workflow.

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We can also track the history of the Microsoft flow in the admin page of the flow. This is all about leave approval workflow using Microsoft flow in SharePoint Online.