Managed metadata service in SharePoint 2013/2016

This SharePoint tutorial explains, managed metadata service in SharePoint 2013. Let’s see how to configure managed metadata service application in SharePoint 2013/2016.

Managed metadata service in SharePoint 2013/2016

Follow below steps to create and configure managed metadata service application in sharepoint 2013 or SharePoint 2016.

Open SharePoint central administration. Click on Manage service application which is under Application Management. On the page click new -> Managed metadata service.

managed metadata service application sharepoint
managed metadata service application sharepoint

This will open a Create New Managed Metadata Service, Enter the name of the service application. Enter Database name Am using WSS_Metadata_Service_App.

managed metadata service application sharepoint 2013
managed metadata service application sharepoint 2013

Created a new application pool “Metadata_Apppool”. Configurable account will be “CRAZYSHAREPOINT\Spfarm”.

managed metadata service application sharepoint 2016
managed metadata service application sharepoint 2016

Click Ok to complete. Now see Managed metadata service application has been configured successfully.

Click on managed metadata service application. Add users under term store administrators grant a permission to create a term and term sets. Addded CRAZYSHAREPOINT\Spadmin.

managed metadata service in sharepoint 2013
managed metadata service in sharepoint 2013

Click Save.

Then Click on new group.

managed metadata service in sharepoint 2016
managed metadata service in sharepoint 2016

Created new group named books.

managed metadata service application in sharepoint 2013
managed metadata service application in sharepoint 2013

Click under created group to create a new term set.

configuring managed metadata services in sharepoint 2013
configuring managed metadata services in sharepoint 2013

Enter SPAdmin as a group manager permissions. Now am going to create a new term set under books.

managed metadata service in sharepoint 2013 overview
managed metadata service in sharepoint 2013 overview

Create a new group named “Books”

Create a term set named “Sharepoint”

Then Create a terms

  • Sharepoint Developer
  • Sharepoint Administrator
managed metadata service in sharepoint 2013
managed metadata service in sharepoint 2013

It looks like below:

SharePoint 2013 managed metadata service application
SharePoint 2013 managed metadata service application

Now open a team site

Create a document library. Then Create a new column named Category -> Column type: Managed Metadata. Then in the column Select your term set.

SharePoint 2016 managed metadata service application
SharePoint 2016 managed metadata service application

Now in your document library, Now upload a new document and in the properties dialog box you can see like below:

managed metadata service application sharepoint
managed metadata service application sharepoint

Click Save

Now created terms have been added to the documents.

managed metadata service in sharepoint 2013
managed metadata service in sharepoint 2013

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Hope this SharePoint tutorial explains managed metadata service application in SharePoint 2013/2016.

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Vinodh Narayanan

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