Information Management Service in SharePoint Online Office 365

Here we will discuss about how to use information management service in SharePoint Online to protect list and libraries.

I have already posted scripts to extract IMS details using PowerShell script for SharePoint On-Premise.

– Navigate to SharePoint Admin center.

– Navigate to Settings page

– Navigate to Information Rights Management (IRM) section select “Use the IRM service specified in your configuration”.

– Select “Refresh IRM Settings”.

– Now site owners can protect their SharePoint lists and document libraries. Let’s configure IRM for list and libraries.

– Navigate to the list or library for which you want to configure IRM settings.

– Click on Library Settings from Ribbon.

– Now you are at Library settings page which will have Permission and Management Section.

– Click on Information Rights Management for further configuration.

– Select Restrict permission to documents in this library on download check box which will further restrict permission to documents that are downloaded.

– Provide appropriate policy name and description in policy title and description respectively.

– You can also provide additional restriction to list and libraries documents.


– Click OK to complete the configuration settings.

Hope this will be helpful.


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About Sambita Rath

I have 9 years of exprience into SharePoint implementation, architecture, Administrator, development and Training.Designing Information Architecture in SharePoint 2007, 2010,2013 and Office 365.

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