In this post, we will discuss Enterprise Metadata and Keywords Settings for a list or library in SharePoint 2013.
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An enterprise keyword is a word or phrase that is added to items on a SharePoint site. Enterprise keywords are organized into a single, non-hierarchical term set within the Term Store Management Tool called the Keywords set. These keywords which user will add are available to other users when they try to add an item to list or library. when users type similar characters in the Enterprise Keywords column of the list, SharePoint displays the keyword in a suggestion message.
Enterprise Keywords are shared with other users and applications to allow for ease of search and filtering, as well as metadata consistency and reuse.
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Enable Enterprise Keywords Columns for List or Library:
To enable enterprise keywords column for the list or library, open your list or library then go to list or library settings.
Then from the Permissions and Management section click on “Enterprise Metadata and Keywords Settings” link. Then in the Enterprise Metadata and Keywords Settings page, check the checkbox “Add an Enterprise Keywords column to this list and enable Keyword synchronization”. Click on OK as shown in the fig below.
This will add “Enterprise Keywords” column of type Managed Metadata to the list or library.
Now when you will try to add an item to the list, the Enterprise Keywords column will also appear. Like in the example I put two keywords SharePoint and Moss like below. Save the item. Once you Save the item then the keywords will be available to other users while working on this list.
Suppose another use try to add another item to the list, then if they type few letters related to those keywords then one suggestion box will appear like this from where they can select the keywords. Or they can also enter new keywords like below:
Hope this will be helpful.