Cross site publishing in SharePoint Server 2013

Cross Site Collection Publishing feature in SharePoint Server 2013 works like you use one or more authoring site collections to author and store content, and one or more publishing site collections to control the design of the site and to show the content.

The authoring site collection contains catalogs, such as Pages libraries and lists, which contain content that is tagged with metadata.

These catalogs are indexed by the search system and made available to the publishing site collection. The publishing site collection issues query for data that has been indexed and shows it on web pages by using Web Parts that use search technology.

Cross site publishing in SharePoint Server 2013

When you use cross-site publishing, you create and store content in a different site collection than the site collections where users view the content. The authoring site collection contains Pages libraries and lists, which have been shared as catalogs.

Below is the Steps how it works:

  • You create content in libraries and lists in a site collection where cross-site publishing is enabled. You enable these libraries and lists as catalogs.
  • You crawl the content in your catalog-enabled libraries and lists. This will add the catalog content to the search index.
  • You add one or more Search Web Parts to the site collections where you want to display your catalog content.
  • When users view a page, the Search Web Parts issue queries to the search index. Query results are returned from the search index, and shown in the Search Web Parts.

If you change the content in an authoring site collection, the changes you make are shown across all publishing site collections that are using that same content.

Cross-site publishing lets you store and maintain content in one or more authoring site collections, and display this content in one or more publishing site collections. When you change the content in an authoring site collection, those changes are displayed on all site collections that are reusing this content.

Cross site publishing uses search technology to retrieve content. On a site collection where the Cross-Site Collection Publishing feature is enabled, libraries and lists have to be enabled as catalogs before the content can be reused in other site collections.

The content of the library or list catalogs must be crawled and added to the search index. The content can then be displayed in a publishing site collection by using one or more Content Search Web Parts.

Activate the Cross-Site Collection Publishing feature:

To activate the cross-site collection publishing feature go to Site Actions -> Site Settings then in the Site Settings page go to the Site Collection Administration section, click Site collection features. Then on the Site Collection Features page next to Cross-Site Collection Publishing, click Activate.

This will activate the cross-site collection publishing feature. Check out this article for Configure cross-site publishing in SharePoint Server 2013.

Catalog-enabled libraries and lists

After the Cross-Site Collection Publishing feature is enabled for a site collection, you can designate any library or list within that site collection as a catalog so that content can be reused on publishing site collections.

SharePoint Server 2013 includes a new publishing site collection template, the Product Catalog Site Collection, designed to author, store and maintain data that is used in a catalog scenario. By default, the Cross-Site Collection Publishing feature is automatically enabled in the Product Catalog Site Collection.

You may like following SharePoint 2013 tutorials:

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