Create reusable workflow in SharePoint designer 2010 step by step

This SharePoint 2010 workflow tutorial explains, how to create a reusable workflow in sharepoint designer 2010 step by step.

Create reusable workflow in SharePoint designer 2010

Follow the below steps to create a reusable workflow in SharePoint designer 2010 in SharePoint 2010:

Step-1:
Open the SharePoint 2010 site in SharePoint designer 2010. Then from the Site Objects on the left side click on Workflow. Then from the Ribbon Select Reusable Workflow as shown in the figure below:

reusable workflows in sharepoint 2013
Reusable Approval workflow in SharePoint designer 2010

Then in the Create Reusable Workflow dialog, give a name of the workflow, give a description of the workflow. And then click Ok as shown in the figure below:

Reusable Approval workflow in SharePoint designer 2013
Reusable Approval workflow in SharePoint designer 2013

Step-2:

Then chose an Action “Start Approval Process” from the Task Actions like below:

create reusable workflow in sharepoint designer 2010 step by step
Reusable Approval workflow in SharePoint designer 2010

Step-3:
This will create an Action below:

create a reusable workflow in sharepoint designer 2010
Reusable Approval workflow in SharePoint designer 2010

Step-4:
You can click on these users and there in the Select Task Process Participants dialog box you can select the participants. Here no need to modify any other things. Then click on Ok and again click on “Approval” link in the Action as shown in the figure below:

Reusable Approval workflow in SharePoint designer 2013
Reusable Approval workflow in SharePoint designer 2013

Step-5:
Here check the Customization links. From the list of links click on “Change the behavior of a single task”. as shown in the figure below:

reusable workflow in sharepoint 2010 designer
Reusable Approval workflow in SharePoint designer 2010

Step-6:
This will open the Task Behaviours of the workflow. There If you want to send an email when a task is created then you can go to the When a Task is Pending section, and in the first, If Current Task: External Participant is empty then Email task notification to Current Task: Assigned To. check the figure below:

create reusable workflow in sharepoint designer 2010
Reusable Approval workflow in SharePoint designer 2013

Step-7:
Similarly, if you want to send an email after Approver or Approve or Reject, then you can go to the “When a Task Completes”. There If Current Task: Outcome equals Approved, then you can one Action to send an Email as shown in the fig below:

Reusable Approval workflow in SharePoint designer 2010
Reusable Approval workflow in SharePoint designer 2010

Step-8:
After that, you can save the workflow and publish the workflow to the SharePoint server.

You may like following SharePoint workflow tutorials:

I hope this SharePoint tutorial explains how to create a reusable approval workflow SharePoint 2010 using SharePoint designer 2010.

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Bijay Kumar

I am Bijay from Odisha, India. Currently working in my own venture TSInfo Technologies in Bangalore, India. I am Microsoft Office Servers and Services (SharePoint) MVP (5 times). I works in SharePoint 2016/2013/2010, SharePoint Online Office 365 etc. Check out My MVP Profile.. I also run popular SharePoint web site SharePointSky.com

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