How to create a group in office 365

In this Office 365 tutorial, We will discuss how to create a group in Office 365 admin center. Also, We will cover these things:

  • Create a group in Office 365
  • How to delete a group in Office 365
  • How to change the language in office 365
  • How to share files in office 365
  • How to send email to all contacts in office 365
  • How to create a group in Office 365 Teams
  • How to create a Shared Calendar in Office 365
  • How to delete a Security Group in Office 365
  • How to Send a group email in Office 365
  • Create a security group in office 365
  • Create a group in Office 365 Outlook

Create a group in Office 365 admin center

  • First, log in to the Microsoft Office 365 portal and then go to Admin.
  • Also, you can open the office 365 admin center by using the App Launcher (Go to App launcher >> Admin >> Groups ).
  • Click on Groups >> Add a group option to add a group in Office 365.
How to create a group in office 365
create a group in office 365
  • Now, choose a group type as “Office 365 (recommended)” from Choose a group type option. Click on Next.
Create a group in Office 365 admin center
How to create a group in office 365

In the Set up the basics window, Fill out the information below:

  • Name: Give the name to your group.
  • Description: Provide a description for your group.

Then, click on Next.

Create a group in Office 365 admin center
create a group in office 365 in admin center
  • In the Assign owners window, Select at least two owners in Owners option.
  • Here, Group owners can rename and update the group in absence of each other.

Click on Next to proceed.

office 365 groups
how to create an office 365 groups

In the Edit settings window, provide the details as below:

  • Group email address: Give the email address to your group for collaboration with group members.
  • Privacy: Select Public – anyone can see group content or select Private – Only members can see the group content for your group.
  • Add Microsoft Teams to your group: Select the checkbox to create a Microsoft teams for your group.

Click on Next.

Note: You cannot change the Privacy settings after the group is created.

how to create group in office 365 online
how to create an office 365 groups
  • In Review and finish adding group window, Review your group before creating it.
  • Then, click on Create group to create a group in Office 365.
create office 365 group admin center
Office 365 create a group
  • Here in the below screenshot, you can see the new group is created. You can also add another group to Add another group option.
create office 365 group admin center
Office 365 create a group

How to Delete a group in Office 365

  • First, log in to the Microsoft Office 365 portal and then go to Admin.
  • Also, you can open the office 365 admin center by using the App Launcher (Go to App launcher >> Admin >> Groups ).
  • Select a group that you want to delete from the group list in Office 365.
  • Click on the vertical three dots to delete a group.
How to Delete a group in Office 365
Delete a group in Office 365
  • Also, You can double click on the group that you want to delete and then click on Delete option to delete the selected group from the group list.
delete office 365 group
How to Delete a group in Office 365
  • Now, Click on the Delete group option to confirm for deleting the selected group.
  • You can also restore the deleted group from the Delete option that is available at the left-hand navigation menu.
how to remove a group in office 365

Here, the Office 365 group is deleted.

unable to delete office 365 group
Delete a group in Office 365

How to change the language in office 365

  • Open Microsoft Office 365 portal with your Microsoft credentials.
  • Click on the Settings or Gear icon from the existing page.
  • Click on Language and time zone option and then select the things mentioned as below:
    1. Language: Select the language from the drop-down menu which you want to set for Office 365.
    2. Current time zone: Select the time zone according to your choice.
    3. Date format: Select the date format which you want to set.
    4. Time format: Select the time format in which format you want.

Click on Save to save the changes in Language and time zone.

How to change language in office 365

How to share files in office 365

  • Open Microsoft Office 365 portal with your Microsoft credentials.
  • From the Office 365 portal, Select a document or file of an application as like OneDrive, Word, Excel, etc.
How to share files in office 365
change the language in office 365
  • Open a Word document that you want to share and click on the Share option on the right-hand side to share your file.
best way to share files in office 365
change the language in office 365
  • Select a link “People in TsInfo Technologies with the link” to share your document only within your organization.
  • In Other settings option, unchecked the option Allow editing. So, the recipient will not able to do editing with the shared document. Click on Apply.
how di i share file in office 365
change the language in office 365

After applying, Enter the name or email address whom you want to share the document and then click on Send like this below screenshot.

how to share a word document in office 365
How to change the language in office 365
  • Here, your document is shared with your selected email addresses.
  • Likewise, You can share the document or file from any of the Office 365 applications as shown above.

How to send email to all contacts in office 365

  • Open Microsoft Office 365 portal, with your Microsoft credentials.
  • Click on Outlook to open it.
How to send email to all contacts in office 365
send email to all contacts in office 365
  • Click on to the People icon to open your contact list as shown below.
send email to all contacts in office 365

To create a contact list follow the below steps:

  • Click on Your contact lists option which is present on the left-hand navigation.
  • Click on + Create a contact list to create a contact list in outlook.
how to send email to all contacts in outlook web app
send email to all contacts in office 365

In New contact list window, Provide the below details:

  • Add email address: Give the email address or name of the site to send mail to many people at a time.
  • Description: Give a description of the contact list.

Click on Create to create a new contact list.

how to send email to all contacts in outlook web app
How to send email to all contacts in office 365
  • Now, Click on Send email option to send the mail to many people at a time.
  • Also, you can edit it from Edit option before sending the mail.
how to send an email to a lot of contacts in outlook
Office 365 send email to all contacts

In Outlook Mail box window provide the below details:

  • To: It specifies to whom you want to send the email.
  • Cc: Provide a secondary Receipients to the email.
  • Add subject: Specify the subject of the email.
  • Your message: Enter your message in your email body.

Then, Click on Send to send the email to All contacts.

how to send an email to a lot of contacts in outlook

Here, We learned how to send email to many people at a time in Office 365.

How to create a group in Office 365 Teams

  • First, log in the Office 365 portal and then you can directly click on the Teams.
  • Also, you can open the Teams by using the App Launcher (Go to App launcher >> Teams).
How to create a group in Office 365 Teams
create a group in Office 365 Teams
  • Click on Teams option, then click on Join or create a team option to create a group in Office 365 teams.
  • Now, click on Create a team option to create a new group.
How to create a group in Office 365 Teams
create a group in Office 365 Teams
  • Select Build a team from scratch option from Create your team window.
how to create group in microsoft teams
create a group in Office 365 Teams
  • Select Public option from What kind of team will this be to create a group for your organization.
how to create group in microsoft teams
How to create a group in Office 365 Teams

In Some quick details about your public team window, Provide the below details:

  • Team name: Give a name to your company.
  • Description: Give the details of your team group.
how to create a group chat in microsoft teams
create a group in Office 365 Teams

In Add members to Teams Group window:

  • Give the names whom you want to add in your team’s group.
  • You can also add people outside your organization as guests by typing their email addresses.

Click on Add to add the members in your group.

how to create a group chat in microsoft teams
create a group in Office 365 Teams

Click on the drop-down menu to select the Member or Owner of your Teams Group as below screenshot.

How to create a group in Office 365 Teams
  • Now, you can see your group is created on the left-hand side of the Microsoft Teams page.
  • Click on three dots then select Delete the team option to delete your Teams Group.
  • Also, You can add a member to your team from the Add member option.
create a group in Office 365 Teams
create a group in Office 365 Teams

How to create a Shared Calendar in Office 365

  • First, log in the Office 365 portal and then you can directly click on the Outlook.
  • Also, you can open the Teams by using the App Launcher (Go to App launcher >> Outlook).
  • Click on the Calendar icon on the bottom of the Outlook page.
  • Click on three dots of Groups to create a new group calendar.
how to create shared calendar in office 365
create a Shared Calendar in Office 365

In New group window provide the below details:

  • Group name: Type the name to your group.
  • Email address: It will automatically appear in the email address option as per your Group name.
  • Description: Tell the purpose of your group.
  • Settings: Set the privacy of your group.
  • Select the checkbox, So members will receive all group conversations and events in their inboxes.

Click on Create to create a shared calendar.

create shared calendar outlook
create a Shared Calendar in Office 365
  • In Add members window, Enter a name or email address to add members to your group.
  • Click on Add to add members to your group.
how to create a shared calendar in outlook 365
How to create a Shared Calendar in Office 365

Create a security group in office 365

Here, I am going to explain how to create a security group in Office 365.

  • First, log in to the Microsoft Office 365 portal and then go to Admin.
  • Once you will click on Admin, it will open the Office 365 admin center where you can create a new group.
  • Click on Groups >> Groups.
Create a security group in office 365

Now, click on Add a group as shown below.

Create a security group in office 365
Create a security group in office 365
  • Select Security option from the Choose a group type, then click on Next.
add security group to office 365 group
Create a security group in office 365
  • In the Set up the basics page, fill out some basic information about the group you would like to create.
  1. Name: Type the name of your group that you want to create.
  2. Description: Enter the Description of your group.

Click on Next.

add security group to office 365 group
Create a security group in office 365
  • In Review and finish adding group page, you can edit and check all the options before adding your new group.
  • Then click on Create group to create a Security group.
add security group to office 365 group

Here, your New group will be created.

office 365 security groups

How to delete a Security Group in Office 365

  • In the Office 365 portal, Go to the Microsoft Admin Center >> Click on Groups >> Groups >> Select a Security group that you want to delete.
  • Click on the Delete group to delete the selected distribution list.
  • Also, You can delete the selected group from the vertical three-dot option as shown below screenshot.
how to create delete security group in office 365
delete a Security Group in Office 365

Now, Click on Delete group to confirm it for deletion.

Create a group in Office 365 Outlook

  • First, log in the Office 365 portal and then you can directly click on the Outlook.
  • Also, you can open the outlook by using the App Launcher (Go to App launcher >> Outlook).
  • Click on the People option at the bottom of the page, then click on New contact drop-down arrow >> New Group.
Create a new group in office 365

In New Group window provide the below details:

  • Group name: Type the name to your group.
  • Email address: It will automatically appear in the email address option as per your Group name.
  • Description: Tell the purpose of your group.
  • Settings: Set the privacy of your group.
  • Select the checkbox, So members will receive all group conversations and events in their inboxes.
  • Select the language for group related notifications from More settings.

Click on Create to create a new group in Outlook.

Create a new group in office 365
Create a group in Office 365 Outlook
  • In Add members window, Enter a name or email address, add members to your group.
  • Click on Add to add members to your group.
how do i create a group in office 365 outlook
How to Create a group in Office 365 Outlook
  • Here, New group is created.

How to Send a group email in Office 365

  • First, log in the Office 365 portal and then you can directly click on the Outlook.
  • Also, you can open the outlook by using the App Launcher (Go to App launcher >> Outlook).
  • Select a group to send a group email in Office 365.
  • Click on Send email option to send emails to your group members.
  • Now, Type your email in the message box.

Click on Send to send your email to your group.

Send a group email in Office 365
Send a group email in Office 365

You may like following Office 365 tutorials:

In this Office 365 Tutorial, We learned all these below topics as:

  • How to create a group in office 365
  • How to Delete a group in Office 365
  • How to change the language in office 365
  • How to share files in office 365
  • How to send email to all contacts in office 365
  • How to create a group in Office 365 Teams
  • How to create a Shared Calendar in Office 365
  • How to delete a Security Group in Office 365
  • How to Send a group email in Office 365
  • Create a security group in office 365
  • Create a group in Office 365 Outlook
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