Content Approval in SharePoint 2013 document libraries

enable content approval Sharepoint 2016 1

Here we will discuss, how to enable content approval for a document in sharepoint library and how we can use it. To do this follow below steps: First open SharePoint team site and the create a document library. Then from ribbon click on library settings to go to the library settings page.


On this page click on Versioning settings.

content approval shareoint 2013
content approval shareoint 2013

On this page Click yes for enable content approval and then select -> create major versions


content approaval sharepoint 2016
content approaval sharepoint 2016

Also, you can read: Document approval workflow in SharePoint 2013

Under who would see the items

Select only who approve the items by default

So the now the document will be able to view only for Approvers

conent approval SharePoint Online
content approval SharePoint Online

Click Ok to complete. Then upload the simple document into this library. And you can see the approval status will be pending:


enable content approval Sharepoint online office 365
enable content approval Sharepoint online office 365

Now am signed in as a different user having read permission the document has been invisible

enable content approval Sharepoint online office 365
enable content approval Sharepoint online office 365

Now am going to approve the document

content approval sharepoint 2010
content approval sharepoint 2010

Review and Approve the document and provide comments. So now see the status has been approved

enable content approval sharepoint 2016
enable content approval sharepoint 2016

Now login as different user and you can see the document has been viewble to all the users.

enable content approval sharepoint online
enable content approval sharepoint online

Read some SharePoint 2013 tutorials:

Hope this will be helpful.


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