Content Approval in SharePoint 2013 document library

This SharePoint tutorial will discuss how to enable content approval for a document in the SharePoint library and then we will discuss how to use content approval in SharePoint 2013/2016 or SharePoint Online.

Content approval in SharePoint document library

To do this follow the below steps: First, open a SharePoint team site and then create a document library. Then from ribbon click on library settings to go to the SharePoint document library settings page.

On this page click on Versioning settings.

Content Approval in SharePoint 2013 document library

On this page Click yes for enable content approval and then select -> create major versions.

sharepoint 2013 document library content approval

Under who would see the items.

Select only who approves the items by default.

So now the document will be able to view only for Approvers.

sharepoint 2013 content approval workflow

Click Ok to complete. Then upload the simple document into this library. And you can see the approval status will be pending:

sharepoint 2013 content approval

Now I am signed in as a different user having read permission the document has been invisible.

content approval in sharepoint 2013

Now I am going to approve the document.

content approval in sharepoint document library

Review and Approve the document and provide comments. So now see the status has been approved.

content approval in sharepoint online

Now login as a different user and you can see the document has been viewable to all the users.

content approval in sharepoint online

You may like following SharePoint tutorials:

Here, we learned what is content approval in SharePoint? How to enable content approval in SharePoint 2013/2016 document library.

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Vinodh Narayanan

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