Confirm SharePoint 2013 Web site in use

Business owner of SharePoint site collection kept getting an email with the below mail body every day. SharePoint administrator was not exactly sure what went wrong with that site collection.

Mail Body being received by all the Site collection owners:

From: MSTechnology_NoReply
Sent: <<DateTime Stamp>>
To: << List of recipients >>
Subject: Confirm SharePoint Web site in use

Please follow the link below to your SharePoint Web site to confirm that it is still in use.

http://intranet.mstechnology.com/_layouts/useconfirmation.aspx

If the site is not being used, please go to http://intranet.mstechnology.com/_layouts/settings.aspx, and select “Delete This Site” to remove the Web site.

You will receive reminders of this until you confirm the site is in use, or delete it.

Thank you,
MS Technology Support Team

As we all know that SharePoint is mainly meant for content management so Microsoft has implemented some by default retention policies at the site collection level. SharePoint administrator can set the below retention policy in Central Admin at the site collection level.

Confirm SharePoint web site in use

Open SharePoint 2013 Central Administration -> Application Management -> Site Collection -> Confirm Site use and deletion.

confirm sharepoint 2013 web site in use

Once you click on this, SharePoint will allow you to configure the retention policy.

confirm sharepoint web site in use

If u see closely it also has an option to delete the site collection after sending the mentioned/opted number of unanswered remainders.

After I disable the checkbox as part of step 2 in the above screenshot, SharePoint stops sending these remainder emails.

You may like following SharePoint tutorials:

I hope this helps, happy Administration in SharePoint !!!

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