Suppose you want to send one document link by email, then you will copy and send the document link. But what if the document is moved to another document library? User will not able to see the file. So Document ID feature helps to maintain the uniqueness of the file throughout life. Document ID’s are automatically assigned to uploaded documents and this ID will follow the item throughout its whole life cycle.
Activate and Enable before using:
By default, Document ID will not appear for the document libraries. First, we need to activate a feature at the site collection level.
Open your SharePoint 2013 site and click on “Site collection features” on Site Collection Administration section.
Then search for “Document ID Service” feature in and then click on Activate like below:
After this, you will be able to see “Document ID settings” links under Site Collection Administration in Site Settings page. It should appear like below:
This will open the Document ID Settings page, here check the checkbox “Assign Document IDs”. And then give the Begin IDs character in the next box like “ESPDOC” as shown in the fig below:
Now go to the library settings, and try to modify the “All Items” view you will be able to see one additional column “Document ID (linked to document)”. If you are not able to see the column immediately, then wait for the following timer jobs to run.
– Document ID enable/disable job
– Document ID assignment job
Once the features got activated, you will be able to see the column like below:
Read some SharePoint 2016 tutorials below:
- SharePoint Server 2016 Installation FREE PDF guide
- All about Publishing Infrastructure Feature in SharePoint 2013 and SharePoint 2016
- Upload documents from a network drive to SharePoint 2013 or SharePoint 2016 Server document library using PowerShell
Hope this will be helpful.
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