How to add signature in Office 365

In this Office 365 tutorial, We will discuss how to add a signature in Office 365. Also, We will cover the below topics:

  • How to add signature in outlook webmail
  • How to add signature in office 365 admin center
  • How to add signature in Outlook Desktop
  • How to create multiple signatures in outlook 365

How to add signature in outlook webmail

Here, I am going to explain how to add a signature in outlook webmail.

  • First, log in to the Microsoft Office 365 portal and then go to Outlook.
  • Also, you can open Outlook by using the App Launcher (Go to App launcher >>Outlook).
How to add signature in outlook webmail
add signature in Office 365
  • In Outlook Office 365 page on the right-hand side, Click on Settings >> View all Outlook settings.
How to add signature in outlook webmail
add signature in Office 365
  • In the Settings window, Click on Mail >> Compose and reply.
  • In Compose and reply window, Inside Email signature create a signature that will be automatically added to your email messages.
how to create signature in outlook webmail
How to add signature in Office 365
  • In Message format choose whether to display the From and Bcc lines when you are composing a message.
  • In Reply or Reply all choose your default response when you reply from the reading pane.
how to create signature in outlook webmail
Office 365 add signature
  • In Link preview, select the checkbox Preview links in email option when you open a message that contains a hyperlink or add a link to a message. if you don’t want to see previews, clear the checkbox below.
  • In Undo send option, Messages can be canceled for up to 10 seconds. You can choose how long Outlook will wait to send your messages.
  • In Joyful animations, Select the checkbox to show the joyful animations in the reading pane.
how to change signature in outlook 365 online
How to add signature in outlook webmail
  • In Quick suggestions, Choose Offer suggestions based on keywords in my messages or Use my browser location to find places near me.
  • In Suggested replies, Select the checkbox Show suggested replies. So, when you open a message, Outlook might suggest replies below the message and if you select a reply, you can edit the reply before sending it.

Click on Save to save the changes.

how to change signature in outlook 365 online
How to add signature in outlook

Here, You can see the signature in the below screenshot.

how to create a digital signature in outlook
How to add signature in outlook

This is how we can add signature in outlook webmail.

How to add signature in office 365 admin center

Here, I am going to explain how to add signature in office 365 admin center.

  • First, log in to the Microsoft Office 365 portal and then go to Admin.
  • Also, you can open Office365 admin by using the App Launcher (Go to App launcher >>Admin>>Exchange).
  • Once you will click on Admin, it will open the Office 365 admin center where you can add a signature in the office 365 admin center.
How to add signature in office 365 admin center
add signature in office 365 admin center
  • In the Exchange admin center, Click on mail flow >> rules.
  • Under rules, Click on ‘+’icon and then select Apply disclaimers.
How to add signature in office 365 admin center
add signature in office 365
  • In the new rule window, provide the below details:
    • Name: Provide the name for the new rule.
    • Apply this rule if: Select Apply to all messages from the drop-down menu.
    • Do the following: Select Append the disclaimer
    • Enter text: Click on Enter text to open the specify disclaimer text window.
add signature in office 365
how to add signature in office 365
  • Now, Open an image that you want to add as a signature in Office 365.
  • Right-click on the image and then select Copy image address.
How do I create a signature in Outlook 365 for all users
add signature in office 365
  • In specify disclaimer text window, paste the copied address in the Html tag.

Click on Ok.

add signature in office 365
How to add signature in office 365 admin center
  • Once click on Select one, A specify fallback action window is open then choose Wrap from the drop-down menu.

Click om Ok.

How do I create a signature in Outlook 365 for all users
How to add signature in office 365 admin center
  • Under Properties of this rule, Select the checkbox Audit this rule with severity level.
  • Under Choose a mode for this rule, Choose Enforce option.

Click on Save to save the changes.

how to add signature in office 365 online
How to add signature in office 365 admin center
  • Now, A Warning message will appear. Select Yes to apply this rule to all future messages.
how to add signature in office 365 online

Here, Your signature has been created with your company logo.

add signature in office 365

How to add signature in Outlook Desktop

Here, I am going to explain how to add a signature in Outlook desktop.

  • To open the Outlook Office 365, Click on the Start button >> Outlook.
  • Once Outlook Office 365 is open, then click on Home >> New Email to open the message window.
How to add signature in Outlook Desktop
How to add signature in Outlook Desktop
  • In Message window, Click on Message >> Signature >> Signatures.
How to add signature in Outlook Desktop
How to add signature in Outlook Desktop
  • In Signature and Stationary window, Select New to create a new signature.
  • Type the signature name in the New Signature window.

Click on OK.

how to add signature in outlook 365 desktop
add signature in Outlook Desktop

In Choose default signature set the details for the signature:

  • E-mail account: Choose the email account for the signature from the drop-down menu.
  • New message: Choose one signature from the drop-down menu.
  • Replies/forwards: Choose the signature from the dropdown menu if you want to add your signature in replies/forwards.

Under Edit signature option, you can create new signature as well as you can set the font, color, aligment and size of the signature.

Click on OK to create your signature.

how to add signature in outlook 365 desktop
How to add signature in Outlook Desktop

Here, you can see the created signature in Outlook desktop.

how to add signature in outlook
How to add signature in Outlook Desktop

This is how we can add signature in outlook desktop.

How to create multiple signatures in outlook 365

Here, I am going to explain to create multiple signatures in outlook 365.

  • To open the Outlook Office 365, Click on the Start button >> Outlook.
  • Once Outlook Office 365 is open, then click on File.
How to create multiple signatures in outlook 365
create multiple signatures in outlook 365
  • Now, Click on Options from the account information window.
how do i create multiple signatures in outlook
  • In Outlook Options window, Click on Mail >> Signatures to open the Signatures and stationary window.
multiple signatures in outlook 365
create multiple signatures in outlook 365
  • In Signatures and Stationery window, Click on New to create multiple signatures in Outlook Office 365.

In Choose default signature set the details for the signature:

  • E-mail account: Choose the email account for the signature from the drop-down menu.
  • New message: Choose one signature from the drop-down menu.
  • Replies/forwards: Choose the signature from the dropdown menu if you want to add your signature in replies/forwards.

Under Edit signature option, you can create new signature as well as you can set the font, color, aligment and size of the signature.

Click on OK to create your signature.

multiple signatures in outlook 365
create multiple signatures in outlook 365

Here, In the below screenshot we can see the multiple signatures in the Signature option.

different signatures for different mailboxes in outlook
how to create multiple signatures in outlook 365

You may like following office 365 tutorials:

In this Office 365 tutorial, we discussed how to add a signature in Office 365. Also, covered the below topics:

  • How to add signature in outlook webmail
  • How to add signature in office 365 admin center
  • How to add signature in Outlook Desktop
  • How to create multiple signatures in outlook 365
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